Assistant Office Services Manager, SG-18 Position Available In New York, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP Yes The agency in which the vacancy exists. Agency Financial Services, Department of The job title for the vacancy. Title Assistant Office Services Manager, SG-18 The job title for the vacancy. Occupational Category Skilled Craft, Apprenticeship, Maintenance The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 18 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit PS&T – Professional, Scientific, and Technical (PEF) The minimum and maximum of the salary range for this vacancy. Salary Range From $66951 to $85138 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.50 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 8 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 6 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County New York The street address where the vacancy is located. Street Address One State Street The city where the vacancy is located. City New York The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 10004 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system. The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in Office Services and Facilities Management. Duties include, but are not limited to, the following:

• Understands and maintains building systems by monitoring repairs and service provided by vendors or contractors;
• Assists with the development and implementation of policies, procedures, and programs that will assure a well-managed, well-maintained building;
• Establishes goals and objectives for the performance of the staff in meeting set goals and objectives in a timely and efficient manner. Prepares employee evaluations in a timely manner and coordinate any needed disciplinary issues with upper management team;
• Monitors vendor performance to assures full compliance with standards established within the contracted agreement;
• Regularly reviews policies and procedures, personnel performance, and approve invoices requiring signature. Flags any concerns in these areas to upper management team;
• Maintains a positive image and appropriate level of customer service in performing daily work with both internal DFS units and external partners;
• Works with OFM units to answer questions and effectively resolve contractor or vendor issues, disputes, and contracts;
• Assist with contracts and monitor of building maintenance and building rehabilitation;
• Works with vendors and building maintenance teams to ensure heating, ventilation, and air conditioning (HVAC) systems function efficiently;
• Provides daily on-site supervision of office services operations;
• Assist IT staff and IT Networking team for future builds;
• Assists with the organization, receipt and disposal of surplus items;
• Collaborates with division management to coordinate with building management on health, safety and comfort issues;
• Works with Agency Emergency Management Coordinator to assist with AED/CPR and Fire/Evacuation Team and monitors emergency equipment and supplies;
• Purchases and coordinates items for the ergonomics program;
• Coordinates services with electric, cleaning, paper shredding/disposal, and building related vendors;
• Monitors security equipment and programs access cards, including after-hours building access; liaise with building security to maintain access as required for other needs;
• Assist as necessary with Facilities operations to ensure smooth operation, and
• Other duties as assigned.

The minimum qualifications required for this vacancy.

Minimum Qualifications Appointment method:

Minimum Qualifications:

Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. An associate degree can substitute for two years of experience; a bachelor’s degree can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

List Appointment:

Candidates must be reachable on the Civil Service eligible list for 00-438010 or 26-542010.

Transfer:

Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/. Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. Additional comments regarding the vacancy. Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary:

$66,951 – $85,138 Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment.

Appointment Status:

Permanent Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Tyler Lebel The telephone number to use for questions about this vacancy. Telephone The fax to use for this vacancy. Fax (518) 402-5071 Email address for emailing applications, or to ask questions about this vacancy. Email Address Recruitment@dfs.ny.gov Address The street address of the contact for this vacancy. Street One Commerce Plaza Suite 301 The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12257 Instructions for potential applicants. Notes on

Applying To Apply:

Interested qualified candidates must submit a resume and letter of interest no later than June 26, 2025 to the email address listed below. Please include the Box # (Box

AOSM NYC 00904

) in the subject line of your email to ensure receipt of your application. Email submissions are preferred. Please be advised that the New York State Department of Financial Services does not offer sponsorship for employment visas. Tyler Lebel Box

AOSM NYC 00904

New York State Department of Financial Services Office of Human Resources Management One Commerce Plaza, Suite 301 Albany, NY 12257

Email:

Recruitment@dfs.ny.gov

Fax:

(518) 402-5071 All candidates that apply may not be scheduled for an interview. Public Service Loan Forgiveness Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

AMERICANS WITH DISABILITIES ACT

REASONABLE

ACCOMMODATIONS

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it. All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.