Administrative Services Director Position Available In Kennebec, Maine

Job Description:

Job Title:

Administrative Services Director Do you have the right skills and experience for this role Read onto find out, and make your application.

Job Summary:

The Administrative Services Director is responsiblefor overseeing all aspects of human resources, recruiting andcompliance within the organization, reporting to the CEO. This roleensures that recruitment, onboarding, training, and regulatorycompliance processes are effectively managed in accordance withstate and federal guidelines. The Director will be instrumental inmaintaining HR policies, and ensuring that licensing and compliancerequirements are met. This position requires a high level of trust,discretion and loyalty, as well as the ability to handle sensitiveinformation. The Director must also have strong attention todetail, commitment to adherence to regulatory standards, and theability to provide strategic HR support to the organization.

Job Duties and Responsibilities:

Support recruiting for the Agency by posting ads, screeningcandidates, and coordinating interviews with the appropriate hiringdirector. Compose and provide offer letters and education contracts. Liaison with the Board for all administrative responsibilities;attend quarterly Board meetings. Liaison with Agency’s brokers to ensure new hires, open enrollment,and terminations, are coordinated in timely manner Audit employee files as new hires onboard to ensure compliance. Provide LOA documentation, FAQs, and relevant links toemployees. Conduct required DCF background checks and process results for HRrecords. Adhere to guidelines set by DESPP for fingerprinting records andensure compliance. Assure that all required documents for DCF licensing are monitoredand updated as required on the DCF licensing platform. Distribute new hire training materials and update as needed. Provide ongoing training as required to all employees to ensurecompliance. Provide retirement plan information to eligible employees andcollect required forms. Schedule and conduct exit interviews. Review and approve properly redacted record requests. Oversee compliance for purging and destruction of client andemployee records. Process verification of employment for current and formeremployees. Complete and submit loan forgiveness forms as requested. Manage employee badges for new hires and replacements. Handle professional license verification for HR, Dept of Education,and DCF compliance. Update employee handbooks as required and distributeaccordingly.

Skills and Qualifications:

Strong knowledge of federal and state employment laws. Experience conducting background checks, handling employee records,and ensuring compliance with licensing requirements. Strong organizational and communication skills. Ability to manage multiple priorities and meet deadlines. Proficiency in HR systems and software, Checkwriters preferred.

Education and Experience:

Minimum of 8 years of experience in HR and compliance Bachelor’s degree in Human Resources, Business Administration, or arelated field.