Benefits and Contracts Coordinator (Posting Extended to June 27, 2025) Position Available In Jefferson, Alabama

Benefits and Contracts Coordinator (Posting Extended to June 27, 2025) 
Salary $57,402.00 – $92,436.00 Annually Location Tuscaloosa, AL Job Type Full-Time Job Number FT2025:20 College/Division SSCC-603020-Human Resources Opening Date 05/22/2025 Closing Date 6/27/2025 11:59 PM Central Campus Location Shelton State Community College

DESCRIPTION

BENEFITS
QUESTIONS
Position Summary The Benefits and Contracts Coordinator is responsible for providing support to the employees of the College for employee benefits and contracts. The Benefits and Contracts Coordinator will assist with customer service, education of benefits, employee relations, compliance, and reporting matters. The Benefits and Contracts Coordinator must be familiar with all policies, procedures, and legal requirements related to benefits and contracts. The Benefits and Contracts Coordinator must exhibit the highest professional standards for integrity, confidentiality, and competence and must be familiar with all policies, procedures, and legal requirements.

SALARY SCHEDULE PLACEMENT

Range of $57,402 – $92,436, based upon the Alabama Community College System and Shelton State Community College Salary Schedule C3-2 to be determined by the applicant’s years of verified and applicable experience. Applicant acknowledges that if selected for the position that applicant’s placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated below in this official job posting.

Essential Duties and Responsibilities Primary Job Duties and Responsibilities:

Educates employees about Letters of Appointment, employment contracts, and employee benefits options
Process, monitor, and track benefit usage to ensure employees’ appropriate use of leave
Assists employees with questions concerning changes to benefits and provides the required documents for these changes
Provides information to employees and prospective employees on employee benefits
Demonstrates thorough knowledge of benefits available to College employees (medical insurance, teacher’s retirement, leave, tuition waiver, holidays, sick leave bank etc.)
Prepares, updates, and finalizes all employee contracts, i.e. memorandum of agreements, letter of appointments, etc., including creating the necessary records to establish employees and assign jobs in the Banner ERP
Create job positions in the Banner ERP Checks prepared contracts for retroactive pay or Cost of Living Adjustments, Public Education Employee’s Health Insurance Plan allocation billings, and other documents to ensure accuracy and completeness of documentation
Process, scan, and transfer all signed employee contracts, i.e. memorandum of agreements, Letters of Appointments, etc., into the Banner Document Management platform Process all employment terminations within the Banner ERP, the Retirement Systems of Alabama, PEEHIP, and third-party benefit providers
Process, evaluate, and determine eligibility status of employees for benefits under the Family and Medical Leave Act, including educating supervisors on reporting requirements, and issue applicable notices in a timely manner
Serve as the administrative liaison between the College’s Sick Leave Bank Committee and the Office of Human Resources, including without limitation, managing and conducting the annual election of members, processing and tracking loan requests and leave usage, and maintaining the records of the Committee Plan, coordinate, and administer employee benefits-related events for the College, including periodic employee benefits fairs, in cooperation with the College’s Office of Events and Office of Media and Communication
Research and evaluate the College’s employee benefits offerings on a regular basis and make recommendations on the removal or addition of offerings to the Dean of Human Resources
Manage and facilitate the creation of marketing materials related to employees benefits for use in educating current employees and recruiting new employees
Serve as the liaison between the College and employee benefits providers and prospective vendors
Assist the Payroll Office with processing and administering payroll deductions related to employee benefits
Prepare and distribute in a timely manner income tax and benefits valuation forms that are required to be distributed to the College’s employees, including Form W-2, Form 1095, and Truth in Salary Statements, and reconcile monthly, quarterly, and annual Form W-2 reports
Assist the Dean of Human Resources with evaluating salary schedule placements and offers for new hires
Assists with the day-to-day operations of the Human Resources Office including, without limitation, working in a professional and collegial manner as a team player with departmental staff and assisting the Dean of Human Resources as needed with minimal direction or supervision
Applies knowledge of institutional policies and procedures related to Human Resources
Interacts with employees, students, and the public in a positive and effective manner and provide excellent customer service
Assists with the implementation of human resources policies, regulations, and procedures
Maintenance of various human resources information systems, including without limitation, entering or updating compensation data as necessary
Keep the Dean of Human Resources regularly informed on the status of tasks and projects and any human resources issues that might have an impact on the job, the Office of Human Resources, or the College
Work an assigned schedule with regular and consistent attendance and punctuality

Secondary Job Duties and Responsibilities:

Assists with providing appropriate information to external agencies and internal contacts
Gathers information and data needed for reports and prepares the same
Assists with various human resources projects as assigned
Assists the Dean of Human Resources on legal or employee relations issues when needed
Assists with preparation for periodic audits by the Department of Legal and Human Resources to assess compliance with Alabama Community College System policies
Provide education on human resources policies and procedures as assigned
Demonstrate effective written and oral communication skills

Other Job Duties and Responsibilities:

Comply with policies of the Alabama Community College System and the College
Serve on College committees as required
Participate in professional development, compliance, performance excellence, and training activities as required
Perform other duties as assigned by supervisor

Qualifications Required:

Bachelor’s degree, or higher, from an approved U.S. Department of Education accredited institution One or more years of full-time work experience in human resources or payroll
Demonstrated competence in standard computer applications such as Microsoft Windows, Microsoft Office Suite, Microsoft Teams, Adobe, etc.
Experience with Ellucian Banner or a similar Enterprise Resource Planning (ERP) system

Preferred:

Bachelor’s degree, or higher, from an approved U.S. Department of Education accredited institution, in human resources, public administration, business administration, finance, accounting, management, higher education administration, or a related field
Full-time work experience in a two-year college setting
Full-time work experience in the field of employee benefits Proficiency in operating within employee/personnel related screens in Banner
Experience with the NeoEd software platform including NeoEd Insight, NeoEd Onboard, NeoEd Learn, and NeoEd Perform