Workforce Development and Industry Training Support Assistant Position Available In Tallapoosa, Alabama

Workforce Development and Industry Training Support Assistant
Salary
$45,220.00 – $62,710.00 Annually
Location Alexander City, AL
Job Type
Full-Time
Job Number
06300
College/Division
CACC-601140-Director of Industry Training
Opening Date
05/25/2025
Closing Date
6/1/2025 11:59 PM Central
Campus Location
Central Alabama Community College
Position Summary
The Workforce Development and Industry Training Support Assistant will be responsible for assisting in the day-to-day functions, maintaining budgets and accounts, providing clerical services, performing reception and referral duties, and preparing necessary reports. The Assistant will also schedule meetings and assist the Dean in maintaining a smoothly functioning office. This position will perform a wide range ofplex and confidential administrative services duties requiring kledge of college policies and procedures.

THIS IS A GRANT FUNDED POSITION. CONTINUED EMPLOYMENT IS CONTINGENT UPON FUNDING FROM THE GRANT.

In accordance with the provisions of the Students First Act, ACT 2011-270, non-probationary status is not attainable by virtue of employment in this position, the funding and duration of which are finite.
Essential Duties and Responsibilities
1. Complies with all policies of the Alabama Community College System Board of Trustees, the Alabama
Community College System and Central Alabama Community College.
2. Assists the Dean of Workforce and Economic Development inposing, preparing and transmitting confidential and sensitive information.
3. Provides Dean in effective correspondence with workforce partners, business, industry, skills training,ernment agencies, andmunityanizations.
4. Represents the College workforce development efforts as it works in concert with Economic Development Alliance agencies to recruit and expand business and industry as instructed by the Dean.
5. Assists with the preparation of documents forpliance reporting to all state and federal agencies.
6. Develops and maintains aprehensive and efficient filing system to include reference materials, publications, articles,mittee minutes and other written documents.
7. Preserves, purges, and archives files as necessary.
8. Assists in documenting the development and implementation and division programs and plans.
9. Assists in gathering information for the College Catalog, Student Handbook, and other College promotional materials.
10. Drafts, inputs, and distributes correspondence, create forms and presentations as needed and maintain an inventory of current forms for the office of Workforce Development and Industry Training.
11. Assists in creating and monitoring the budget/requisition process.
12. Processes all purchase order requisitions, invoices, maintain inventory of office supplies and order supplies as necessary. Ensure office equipment is in working order.
13. Assists in the gathering and inputting of information as required for reports relating to Institutional Effectiveness, grant reporting and other performance measures.
14. Builds and maintains a database of program participation, success andpletion records, and job placement records.
15. Prepares and maintains administrative, business, and academic reports and records.
16. Performs routine correspondence relating to divisional program.
17. Reviews and proofs required reports and forms submitted to the Dean for approval.
18. Serves on Collegemittees as assigned.
19. Establishes priorities to ensure deadlines are met.
20. Interacts professionally with business and industry leader, training participants and all College personnel.
21. Prepares and delivers short term training sessions based on business and industry demands.
22. Utilizes current technology to update and load divisional information to the College web page.
23. Provides customer service to students.
24. Determines budget setup for grants as they are granted to the college; collaborates with the business office for grant setup.
25. Assists in managing grant funds of the college and ensuring grant monies are spent and guidelines of the grant are followed.
26. Prepares performance reports on grants for Alabama Community College System.
27. Assists the Dean in gathering and input of information as required for grant writing.
28. Assists the technical faculty with writing bids, bidpliance, and negotiation with vendors.
29. Manages all aspects of the Truck Driving program; handling all annual documents with ALEA (Contract agreement, 3rd party testing application) enter all requisitions and invoicing, annual insurance application, timesheets, preparation of job verifications on students, tracking date, etc.
30. Works with the s regarding WIOA funding for Non-Credit programs.
31. Responsible for student registration for Non-Credit courses:

• entering non-credit courses and fees in the non-credit schedule;
• entering student applications in the quick flow system” in Banner;
• registering students;
• scheduling of classes and assisting with intake process formunity service courses.
• data tracking and reports to the office of Institutional Effectiveness.

32. Maintains records, files, reports and databases to ensurepliance with state and federal regulations.
33. Enters requisitions and tracking of purchases for the Technical Education programs.
34. Ads to local, state and federal policies and procedures.
35. Performs other duties as assigned. Qualifications
1. Associate degree in Business or Office Administration or related field from a regionally accredited institution is required.
2. Bachelor degree in Business Administration or related field from a regionally accredited institution is preferred.
3. Two (2) years’ of documented office management experience required.
4. Excellent functional kledge and proficiency of Microsoft Office Suite (Word, Excel, and PowerPoint) is required.
5. Excellentanizational and presentation skills are required.
6. Excellent oral and writtenmunication skills are required.
7. Ability to maintain confidentiality of college information is required.
8. Effective verbal and writtenmunication skills are required.
9. Ability to travel to and from all campus locations and attend activities and events in designated areas as assigned is required.
10. Ability to work in a high demand collaborative team work area, maintain a positive attitude,municate effectively, and manage multiple priorities is required.
11. Ability to work with diverse populations and provide excellent customer service is required.
12. Demonstrated ability to prepare, review, and edit drafts of professional documents is required.
13. Ability to problem solving and prioritization skills with minimum supervision is required.
14. Ability to search, locate, read, interpret, and policy and standards is required.
15. Ability to read, interpret and data is required.
16. Documented experience in an educational setting or higher education is preferred.
17. Administrative support experience in a technical or manufacturing related field is preferred.
18. Experience in postsecondary education is preferred.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit apleted application by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application isplete and all required documentation is attached. Application material may not be submitted by fax or email.
Aplete application consists of the following:
1. Completed Central Alabama Community College Online application.
2. Current resume.
3. College transcripts (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC). Transcripts must provide degree and date degree was awarded.
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit apleted application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.
Applicants who fail to submit all required information will be disqualified.
Applicants must ad to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the position in the event of budgetary or operational constraints. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Central Alabama Community College from the institution(s) granting credits.
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to awarding e position. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
Central Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post-secondarymunity and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Central Alabama Community College will make reasonable amodations for qualified disabled applicants or employees.
Central Alabama Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.