Office Support Specialist Position Available In Columbia, Arkansas

Office Support Specialist (01022817)
Job Description
Office Support Specialist -01022817
Description
At Weyerhaeuser, our most valued resources aren’t only the trees and manufacturing sites we oversee. Our employees are the real reason we’ve been in business for more than 100 years. Their skill and ingenuity have made Weyerhaeuser one of the leaders in manufacturing and distribution of wood products, and in timberlands management in the world.
Weyerhaeuser Company is searching for an Office Support Specialist for our veneer facility located in Emerson, Louisiana. Emerson, Arkansas is 68 miles from Shreveport, Louisiana, a major city and regional hub offering expanded amenities, entertainment, and travel connections. Position Summary
The Office Support Specialist provides essential administrative and HR support to ensure efficient office operations, regulatory compliance, and a smooth employee experience. This role supports employee records management, recruiting coordination, onboarding, training, and general office functions, all while maintaining confidentiality and professionalism.
Key Responsibilities
Employee Records
Maintain personnel, medical, and training records in accordance with retention standards.
Manage compliance documentation, including E-Verify for new hires.
Prepare HR-related documents such as new hire guides and compensation lists.
Log and track training records in the LMS (Absorb) and distribute monthly status reports.
Recruitment & Onboarding Support
Coordinate hourly interview logistics: schedule group interviews, prepare packets, and support hiring managers.
Schedule and track pre-employment screenings (drug tests and physicals); communicate results to HR and hiring teams.
Facilitate onboarding by allocating assets, preparing materials, assigning training, and coordinating rooms and resources.
Training & Development
Support internal and external training logistics, including room reservations, media setup, and catering.
Office Administration
Provide daily administrative support to the Leadership Team.
Manage scheduling, meeting preparation, document creation, and internal communications.
Order, organize, and distribute meals for site staff, crews, and visitors.
Maintain office cleanliness and organization; stock supplies and manage equipment needs.
Handle incoming/outgoing mail, certified correspondence, and shipping logistics.
Manage office budgets, track expenses, and support cost-efficiency.
Communication & Engagement
Prepare and post internal site communications including safety updates, employee engagement news, and innovation highlights.
Assist with event planning and coordination, including vendor/supplier management for site engagement activities.
Other Duties
Maintain confidentiality and demonstrate professionalism at all times.
Manage associate locker assignments.
Support additional administrative tasks as assigned.
Qualifications
High school diploma or GED.
2+ years of full-time administrative or office support experience.
Complete proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills with attention to detail.
Excellent verbal and written communication skills.
Prior experience coordinating meetings, travel, and vendor communications.
Ability to maintain confidentiality and handle sensitive information.
Demonstrated ability to prioritize tasks and manage multiple deadlines.
Comfortable working in a fast-paced, industrial/manufacturing environment.
Ability to work independently and as part of a team

Preferred Qualifications:

Associate’s degree or higher in Business Administration, Office Management, or related field.
Experience working in a manufacturing, production, or industrial setting.
Familiarity with ERP and ATS systems (e.g., SAP, PeopleSoft, UKG, Taleo, or similar).
Experience supporting plant leadership or cross-functional teams.
Knowledge of inventory, shipping/receiving, or production scheduling processes.
About Weyerhaeuser We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us. About Wood Products We’ve been delivering quality building products and solutions to our customers for more than 100 years. From builders and dealers to specifiers and homeowners, we offer exceptional product performance and unparalleled support. For more than a century, we’ve been building our reputation as a leader in sustainable wood products.

Compensation:

This role is eligible for our annual merit-increase program, and we are targeting a salary range of $42,300 to $63,600 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits:

When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement:

Employees are able to enroll in our company’s 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.

Paid Time Off or Vacation:

We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours. Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values, and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team. Job Administrative, General Management, Legal, Real Estate, & Miscellaneous
Primary LocationUSA-AR-Emerson
Schedule Full-time
Job Level Individual Contributor
Job Type Experienced
Shift Day (1st)
Relocation Assistance Available