Human Resources Coordinator Position Available In Alachua, Florida

Human Resources Coordinator The InterMed Group – 3.2

Alachua, FL Job Details Full-time Estimated:

$49.4K – $58.6K a year 10 hours ago Benefits 401(k) Qualifications Microsoft Excel Employment & labor law Mid-level Analysis skills Human resources QuickBooks Interviewing 2 years Communication skills Full Job Description SUMMARY This position is responsible for the support of Human Resources Functions. This includes Recruitment, Employment, Benefits, Workers Compensation, Safety, HRIS Management, Talent Management and Team Member Relations. This position assists in Payroll processing, Compensation, Team Member Discipline and Corrective Action.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employment & Recruitment Run recruitment ads in various media for open positions such as indeed and school network job boards. Build relationships with employee referral sources such as school programs) Sort applications according to different criteria for each position and forward application to appropriate manager for interviews. Coordinate the interviewing process and interview applicants. Perform background checks and received drug screen results. Organize applications and file appropriately Ensure applicants are set up for New Hire orientation and perform this orientation Ensures each applicant is recorded in system, receives email, receives uniforms and is assigned to appropriate training. Ensures proper records & announcements of new hires, terminations and transfers. Assist with the filing of all unemployment claims. Appeals unemployment claims and facilitates appeal process for company. Ensures compliance with all applicable laws. Other tasks as needed or assigned Manage HRIS and ATS ensure entries, changes and data are correctly stored and maintained. Ensure that personnel are appropriately credentialed for their respective worksites. Benefits Coordinates Open Enrollment each year with insurance agents and Team Members Ensures communication of insurance plans. Administers paperwork for enrollment. Collects all paperwork and sends to insurance companies in timely manner for TM enrollment. Handles questions and directs Team Members to appropriate company, agent or person for answers. Follows appropriate laws governing insurance plans and ensures compliance such as, COBRA, ERISA, Section 125 etc. Facilitates scheduled meetings for company’s retirement plan; 401(k). Collects all enrollment forms for 401(k), updates payroll with information and forwards to appropriate party. Manage and submit the forms according to the Affordable Care Act (ACA) annually Other tasks as assigned. Workers Compensation Assist in administration of the worker’s comp program for companies Communicated with team leaders and staff as to safety and WC procedures Team Member Relations Plan and coordinate all Quarterly Company get togethers. Communicate company policies and ensure adherence to policies Work with managers on Team Member relations, corrective action, and disciplinary action. Other tasks as assigned or needed. Training Oversees the Learning Management System including creating, assigning and maintaining the all training records. Ensuring compliance of our ISO standards for competency and training as well as reporting. Managing the scheduling of companywide trainings.

Reporting and Analytics:

Collects and analyzes data according to HR company metrics including demographics, retention, and recruitment Report Quarterly on ISO metrics for HR. Other Job Functions Maintain Team Member files, forms and confidential information in legal compliance and ensure all records are stored digitally Assist in development of procedures for properties and main office Update Employee Manual Facilitate annual Performance Reviews and other talent management processes such as Performance Improvement Plans. Attend weekly, monthly and quarterly meetings as assigned Communicate HR processes with appropriate Team Members Develop HR processes and forms for ease of workflow Strategize with appropriate managers and Executive committee on area of improvement for the company. Complete company HR Reporting documents and requirements Develop various training programs targeted to fulltime and temporary hires Update the Company Calendar Complete the Employee Engagement Survey Semi-Annually Manage HR Interns Update Organizational Chart as structural changes are made Oversee special HR projects as they arise to support the overall business goals. Qualifications/Experience Minimum of two years’ experience with Human Resources Exceptional attention to detail Ability to work independently and with a team Exceptional written and verbal communication skills. Proficient knowledge of Excel, problem solving and analytical skills required. Proficiency with QuickBooks a plus

TYPICAL PHYSICAL AND MENTAL DEMANDS

Requires excellent communication and follow through skills. Occasionally dealing with high stress issues relating to timeliness of reporting. Occasionally lift parts and equipment over 20lbs. Works constantly (67% to 90% of the time) on the phone and computer entering data and coordinating service. Must be able to move around workplace and between different office locations

TYPICAL WORKING CONDITIONS

Requires constant contact with staff and public. Work is performed in air conditioned/heated facilities.

SPECIAL EQUIPMENT

Company promotes an equal employment opportunity work force which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see the COO or President should you have any questions about this policy or these job duties.

THIS DESCRIPTION MAY NOT BE ALL INCLUSIVE AND EMPLOYEES ARE EXPECTED TO PERFORM ALL OTHER DUTIES AS ASSIGNED AND DIRECTED BY MANAGEMENT. JOB DESCRIPTIONS AND DUTIES MAY BE MODIFIED WHENEVER DEEMED APPROPRIATE BY MANAGEMENT EEO

The InterMed Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.