HR Generalist (with administrative functions) Position Available In Broward, Florida

HR Generalist (with administrative functions) Control Union – 3.8 Plantation, FL Job Details Full-time $75,000 – $80,000 a year 10 hours ago Benefits Health insurance Retirement plan Qualifications Bilingual Microsoft Word Benefits administration Workers’ compensation law Spanish Microsoft Excel Employment & labor law English Mid-level Microsoft Office 3 years Driver’s License Canva Bachelor’s degree HR sourcing Accounting Human resources QuickBooks Organizational skills Contracts Payroll Interviewing Workers’ compensation Business Administration Human Resources Business Communication skills Full Job Description Essential Tasks for the

HR Generalist:

Recruitment and Selection Support the recruitment, selection, and onboarding processes for employees in different states Ensure compliance with hiring policies and proper documentation of new employees Assist with initial interviewing and notes taking Communicate and schedule meetings for managers in the interview stages HR Operations & Employee Support Assist in onboarding and offboarding employees, including setting up and canceling employee access (computers, accounts, credit cards, etc.). Maintain employee records both electronically and physically, ensuring compliance with company policies Collaborate with management to return company-issued items when an employee is terminated Provide general HR support, including answering employee questions and directing them to the appropriate resources Collaborate with management to return company-issued items when an employee is terminated Manage all company telephone lines and distribute calls to each department Administration & Office Support Assist with payroll processing, ensuring accuracy and compliance with regulations. Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with labor laws in both electronic and physical formats. Assist with the coordination and monitoring of employee benefits programs, including health insurance, retirement plans, and policy acknowledgments. Greet guests and new employees, ensuring a welcoming and professional office environment. Advise employees and leadership on corporate policies, benefits, and federal and state labor regulations. Collect and distribute packages from suppliers to various departments Assist in registering payrolls and invoices in QuickBooks. Collect checks, make bank deposits, and track financial transactions related to HR or office operations Act as a substitute for team members performing other duties such as payroll and other task assigned Manage all inventory of Control Union, Peterson and Delphy Prepare and place orders to our vendors on all platforms Manage office supplies, equipment, and facilities to ensure a well-functioning workplace Coordinate office events, including team meetings, celebrations, and training sessions Coordinate and maintain effective communication with external service providers related to office operations (utilities, waste management, and other essential services). Cover the reception area at the Plantation head office. Tax Compliance and Regulatory Affairs Manage the administration of state and federal payroll tax compliance (FICA, FUTA, SUTA, State Withholding Accounts, etc.). Coordinate payroll tax filings and payments across multiple states. Oversee Workers’ Compensation compliance, ensuring proper handling of claims within legal guidelines. Document Management & Compliance File and organize HR-related documents both electronically and physically Ensure records retention and confidentiality in line with company and legal requirements Monitor and update employee records, including benefits enrollment and policy acknowledgments Insurance Management and Vendor Relations Ensure health, life, and vehicle insurance policies are up to date and meet legal requirements. Coordinate with external providers to ensure proper insurance administration. Maintain a complete and organized inventory of vehicle insurance records on file. Onboarding and offboarding of vendors Employee Engagement Assist the HR Analyst with the implementation of corporate integration and wellness initiatives, including internal events, recognition programs, and corporate social responsibility (CSR) activities. Assist the HR Analyst in executing initiatives to enhance organizational culture and employee engagement. Support the development and execution of employee training and professional development programs. Assist in the creation of visual materials for training sessions, meetings, or presentations within the company. Coordinate and execute all the office events. IT & Systems Coordination Set up new employees’ computers and ensure they have the necessary tools for their roles. Coordinate with IT to troubleshoot technical issues and manage system access. Manage new cellphone list and ensure that new hires receive cellphones and other items based on their MOU Cross Department Collaboration Work closely with finance, operations, and leadership to align HR functions with company goals. Support payroll processes as needed, ensuring accuracy in employee data. Non- Essential Tasks for the

HR Generalist:

Assist in the planning and organization of meetings or company events. Assist Division Managers and Executive Management with various admin tasks. Collecting, preparing, and presenting projects as assigned by management. Support administrative tasks, such as scheduling meetings and managing calendars. Provide backup support to other team members with the HR department as needed. Minimum Requirements for the

HR Generalist:

Bachelor’s degree in business administration, human resources, accounting or related field. 3-5 years of experience as an HR Generalist role. Strong knowledge of employment regulations, including FLSA, ACA, OSHA, and anti-discrimination laws. Willingness to travel up to 20% domestically and internationally Skilled in payroll and benefits administration. Strong knowledge of applicable labor laws. Experience in managing Workers’ Compensation processes, including claims handling, compliance with state regulations, and coordination with insurance providers.

Problem-Solving:

Aptitude for identifying issues and developing effective solutions

Organizational Skills:

Efficiently managing multiple tasks and priorities

Adaptability:

Flexibility to adapt to changing circumstances and new challenges

Interpersonal Skills:

Ability to build and maintain positive relationships within the organization

Recruitment and Onboarding:

Skills in sourcing, interviewing, and onboarding new employee

Data Analysis and HR Metrics:

Ability to analyze HR data to inform decision-making and improve processes Detail-oriented and organized, with the ability to prioritize tasks across multiple projects Understanding of payroll and corporate tax regulations, including federal and state payroll tax compliance (FICA, FUTA, SUTA, State Withholding Accounts, etc.). Excellent soft skills, including strong interpersonal communication, problem-solving abilities, and the capacity to work collaboratively across departments. Prior knowledge or experience working with insurance companies, including employee benefits administration and corporate vehicle insurance management. Ability to work independently. Proof of US citizenship or Applicable Working Visa Valid driver’s license Proficiency in reading and understanding English is required to perform the essential duties of this role. Excellent communication skills, both written and oral. Comfortable speaking and working with new people across management level Strong organizational and multitasking abilities Preferred Requirements for the

HR Generalist:

Experience negotiating contracts with external vendors and service providers. Basic understanding of accounting principles related to payroll processing and tax reporting. Ability to analyze HR metrics and generate reports to support decision-making. Knowledge of labor laws related to remote and hybrid work models. Familiarity with labor union regulations and collective bargaining agreements. Minimum level of Training for the

HR Generalist:

Must be proficient in all Microsoft Office products including Microsoft Word, Excel etc. Familiarity with Canva or similar content creation platforms for internal communications, employee engagement initiatives, and HR-related materials. Preferred level of Training for the

HR Generalist:

Bilingual Spanish The HR Generalist at Control Union (Unites States), Inc, is responsible for supporting HR operations while managing key administrative tasks to ensure smooth office operations. This role combines HR responsibilities, employee engagement, and office administration, requiring strong organizational skills and attention to detail. The incumbent is also responsible for duties assigned relating to all our sister companies – Peterson Projects and Solutions North America, 80/20 Procurement Services, and Delphy AgAdvisory Inc.