Administrative Specialist – UBA / Campus Recreation Position Available In Leon, Florida
Tallo's Job Summary: The Administrative Specialist - UBA / Campus Recreation at Florida State University is a full-time position with an estimated salary range of $38.7K - $45.5K a year. Responsibilities include providing administrative support to the Campus Recreation Department, managing human resource processes, coordinating position description updates, and ensuring HR administrative compliance. Qualifications include a Bachelor's degree and two years of experience, or a high school diploma and six years of experience. The University is committed to Equal Employment Opportunity.
Job Description
Administrative Specialist – UBA / Campus Recreation Florida State University – 4.3
Tallahassee, FL Job Details Full-time Estimated:
$38.7K – $45.5K a year 3 days ago Qualifications Airframe & Powerplant License Mid-level High school diploma or GED Bachelor’s degree 2 years Full Job Description Department University Business Administrators – Campus Recreation Responsibilities Responsible for providing administrative professional support to the Campus Recreation Department with an emphasis on departmental human resource processes. Responsible for Human Resources transactional processes for over 600 departmental employees (A&P, USPS
OPS, FWS
) within the Campus Recreation Department. Creates job openings, initiates personnel actions, OPS express, staff job offers, assists new employees with onboarding, completes I-9 forms, submits supporting documentation to complete the hiring process and termination processes. Serves as the liaison to the Office of Human Resources. Coordinates position description updates and reclassifications. Enters and monitors FACET reporting for the department. Monitors and tracks the accuracy of employee actives report data and ensures correct appointments. Assists employees with obtaining appropriate security roles and access to University and facility systems. Maintains departmental personnel files for employee appointments, performance evaluations and personnel actions. Interprets, recommends and implements policies and procedures with Department Leadership and hiring supervisors to ensure adherence to federal, state, university, and college laws, rules, policies and best business practices. Responsible for ensuring sound HR administrative compliance. Serves as a resource for hiring managers/supervisors to ensure they have a complete understanding of the University policies and procedures. Guides and advises supervisors through the recruiting process. Provides communication support to Campus Rec professional and support staff on departmental and human resources procedures. Serves as subject matter expert on service excellence in Campus Recreation. Serves as the Time and Leave Coordinator for Campus Rec. Coordinates time entry and approvals for staff and OPS including the use of the departmental time clock import system. Troubleshoots and corrects any problems. Reviews biweekly payroll processing and payroll cost center report. Distributes and maintains Payroll Certifications. Serves as Travel Representative for designated units within Campus Rec. Responsible for travel authorizations and processes expense reports for staff, students and guest travel. Advises administration regarding the best travel methods ensuring compliance with travel policies. Follows up and resolves issues with the Travel Department. Manages related travel records. Serve as a back-up for P-Card Proxy. Oversees functions within the Campus Rec Administrative Office, maintains supplies and submits orders when needed. Participates in a variety of departmental and divisional events. Performs other duties that support the mission of Campus Recreation and the Division of Student Affairs as assigned. Qualifications A Bachelor’s degree and two years of experience; or a high school diploma or equivalent and six years of experience. (
Note:
a combination of post high school education and experience equal to six years.) University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
