HR Administrative Assistant Position Available In Miami-Dade, Florida

HR Administrative Assistant Buccan Coral Gables Miami, FL Job Details Full-time $60,000 – $70,000 a year 17 hours ago Benefits Health insurance Paid time off Employee discount Qualifications Bilingual Spanish Employee relations Employment & labor law English Mid-level Payroll management Culinary industry experience (3-5 years) Administrative experience Recruitment and selection HR compliance Human resources SHRM Certified Professional Professional In Human Resources Working in the culinary industry Restaurant experience Administrative experience (3-5 years) Communication skills Time management

Full Job Description HR/Admin Reports To:

General Manager About Buccan & Imoto:

Buccan and Imoto, two celebrated concepts from acclaimed Chef Clay Conley, are coming to Coral Gables, bringing with them the culinary excellence and vibrant energy that have made them staples in Palm Beach. Buccan will offer its signature bold, globally inspired American cuisine in a lively, upscale atmosphere centered around a dynamic open kitchen and a refined small-plates menu designed for sharing. Just steps away, Imoto—meaning “little sister” in Japanese—will present an intimate, elevated take on Pan-Asian cuisine, including sushi, sashimi, and wok-fired dishes in a sleek, moody setting. Together, these two concepts will redefine dining in Coral Gables, blending sophistication, creativity, and a passion for exceptional hospitality. As we continue to grow, we are seeking a highly organized, people-oriented, and compliance-driven HR & Administrative Manager to support our team and ensure the all human resources, payroll, and administrative operations run smoothly.

Position Summary:

The HR & Administrative Manager will be oversees the full scope of human resources compliance, payroll coordination, onboarding, benefits administration, and administrative support related to restaurant operations. This is a hands-on, fast-paced role requiring both strategic HR thinking and day-to-day administrative excellence.

Core Responsibilities:

Human Resources Compliance & Operations Oversee the full employee lifecycle: recruiting, hiring, onboarding, performance management, offboarding. Maintain complete and compliant employee records, in both digital and physical formats. Administer I-9 verification, E-Verify, WOTC, and background checks. Ensure the compliance with all federal, state, and local labor regulations (FLSA, FMLA, ADA, OSHA, EEOC). Support employee relations by documenting incidents, managing investigations, and escalating issues. Conduct exits interviews, track turnover trends, and maintain offboarding protocols. Maintain awareness and enforcement of workplace policies, code of conduct, and disciplinary procedures. Payroll & Benefits Administration Manage bi-weekly payroll processing via platforms such as UKG and 7 shifts. Oversee time and attendance accuracy through scheduling platforms. Ensure the compliance with tip reporting, overtime, and wage and hour laws. Coordinate employee benefits enrollment and respond to benefit-related inquiries. Reconcile and report on payroll data; work with vendors to resolve discrepancies. Track certifications, licenses, and benefit eligibility dates. Recruitment & Onboarding Collaborate with department heads to identify staffing needs and execute hiring plans. Draft job postings, schedule interviews, and manage candidate pipelines. Prepare and manage onboarding packets, policies, and training materials. Facilitate new hire orientation and support role-specific training with department leads. Administrative & Operational Support Work with the GM and ownership with administrative tasks and project coordination. Schedule internal HR meetings, training, and compliance reviews. Manage communication between departments and external vendors (payroll, insurance, technology). File and track invoices, maintain vendor records, and supports liability insurance documentation. Maintain organizational charts, team rosters, and HR dashboards.

Qualifications & Requirements:

Education & Experience 2-3 years of experience in HR and administrative roles, preferably in hospitality or high-volume restaurant operations. Proven knowledge of Florida labor law and HR best practices. Familiarity with platforms like UKG, 7shifts, Toast. PHR, SHRM-CP, or similar HR certification is a strong plus. Skills & Competencies Bilingual in English and Spanish highly preferred. Impeccable organizational skills, attention to detail, and time management. Exceptional written and verbal communication abilities. Ability to maintain confidentiality, integrity, and discretion with sensitive matters. Tech-savvy and able to manage digital documentation and cloud-based systems. Able to multitask in a fast-paced, people-focused environment. Collaborative, professional, and resourceful mindset Performance Expectations Accuracy and timeliness of payroll processing and compliance reporting. Employee onboarding completion rates and documentation accuracy. Resolution time for HR issues and benefit inquiries. Internal satisfaction with administrative support and communication. Consistency in maintaining compliant, organized employee records.

Job Type:

Full-time Pay:

$60,000.00 – $70,000.00 per year

Benefits:

Employee discount Health insurance Paid time off

Schedule:

8 hour shift Day shift Monday to Friday Morning shift

Work Location:

In person