Coordinator, Human Resources Position Available In Polk, Florida

Coordinator, Human Resources 
Salary $40,535.07 – $50,085.71 Annually Location Winter Haven Job Type Full-Time Job Number 202500105 Org Human Resources Opening Date 04/03/2025 Closing Date 4/25/2025 8:00 AM Eastern

DESCRIPTION

BENEFITS
QUESTIONS

Description Job Description:

Performs administrative and departmental coordination for Human Resources leadership and department at large. This highly responsible position requires a high level of interpersonal skills to deal with diverse situations and the ability to use sound judgment and apply broader aspects of established policies, practices, and procedures.

Examples of Duties Essential Functions and Duties:

Departmental and Administrative Coordination Provides exceptional, professional customer service as frontline ambassador for HR Department. Primary point of contact for general line calls and visitors to the Winter Haven office. Coordinates the daily operation of an extremely busy department by answering phones and multiple email accounts, processing correspondence and confidential documents, and providing departmental administrative support. Maintains multiple extremely active calendars, scheduling appointments utilizing sound judgment, time management, and confidentiality for the department.
Coordinates and leads weekly departmental meetings. Prepares agendas and attends group and committee meetings to take minutes as needed. Collaborates with Office of Communication and Public Affairs (OCPA) on HR-related newsletter items, Service Awards, and other recognitions. Maintains departmental reports, spreadsheets, databases, and accounts for compliance and accuracy. Other duties and special projects as assigned by department management/administration. Provides administrative support to benefits team as needed.
Document and Budget Management Maintains highly confidential records and ensures a high level of discretion in the office.
Administrator for official electronic filing system of record (etrieve) including scanning, uploading, and sorting employment documents. Coordinates budget records, prepares budget amendments, assists in budget preparation, and processes invoices. Ensures timeliness and reconciliation of HR team’s leave reports and departmental invoices. Proactively processes ordering and reimbursements for team members. Follows department expenses to ensure adherence to budgets.
Processes and tracks applications and payments for College’s Employee Professional Development (EPD) funds. Responsible for processing Requests for Personnel Actions (RPA), requisitions, and employment and education verification requests. Recruiting and On-Boarding Coordination Coordinates candidate scheduling process in collaboration with the Recruiting Team including contacting candidates, setting up meetings (virtual and on-site), and sending confirmations. Assists with Pre- and On-boarding processes through collection of I-9 documents, notarization of documents, candidate application evaluation, and performing education and reference checks.

Typical Qualifications Required Skills:

The ability to establish a positive rapport with colleagues, students, candidates, and community stakeholders in a fast-paced environment. Advanced interpersonal skills with high emotional intelligence.
Ability to maintain extremely confidential information.
Superior organizational skills, with special attention to details.
Excellent oral and written communications skills.
Ability to work independently and follow processes with little direction. Highly developed general office skills including but not limited to advanced knowledge and experience with programs software specifically Microsoft Office 365 (Word, Excel, Power Point, Teams, Outlook) and Zoom. Knowledge of Ellucian Banner, NEOED/NEOGOV, and etrieve software a plus. Ability to learn and support compliance with federal, state, and local employment regulations as necessary. Experience with and understanding of common HR practices desirable.

Working Conditions/Additional Information:

This position is a full-time on-campus position located at our Winter Haven campus but will travel to other local sites as necessary. (Remote/hybrid options are not available.) Normal office hours are Monday through Friday, 8am to 5pm. Weekend and evening work may be required during peak time.
Position may be required to work during College closures (such as winter/spring break and inclement weather closures). Reliable transportation is required for travel to campuses, centers, and community locations.
This position will require the ability to lift at least 10 lbs. Salary and Benefits Information
This position is a P12 level position. Please see below for specific salary range.
We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required Education:

Graduation with a bachelor’s degree from an accredited institution is required. or
Alternate credential: Graduation with an associate degree with 5 years of departmental coordination or HR experience; HR certification may be substituted for 1 year of experience. or
Alternate credential: Graduation with a High School diploma or equivalent with 7 years of departmental coordination or HR experience; HR certification may be substituted for 1 year of experience.

Preferred Education:

Degree, certification, or coursework in Human Resources.

Required Experience:

Three or more years of departmental coordination or HR experience required. Supplemental Information Submissions that do not include all parts of the following required information will not be considered: a resume.
an electronic job application (all sections MUST be completed). Important Information If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship. To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
Polk State College is a drug-free workplace.
Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodation is considered on a case-by-case basis. Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
Polk State College does NOT provide relocation assistance for this position. Equal Opportunity Statement Polk State College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, or employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Lonnie Thompson
Chief of Institutional Compliance & Engagement
Title IX Coordinator
999 Avenue H, NE
Winter Haven, FL 33881
WAD 215A
863.297.1000, ext. 5378