Human Resources Administrative Assitant (.5FTE) Position Available In Middlesex, Massachusetts

Human Resources Administrative Assitant (.5FTE)

Wayland School District Wayland, MA Job Details Part-time Estimated:

$45.9K – $55.6K a year 20 hours ago Qualifications School experience English Microsoft Office Administrative experience Bachelor’s degree Human resources Organizational skills Business Administration Human Resources Business Associate’s degree Communication skills Entry level Full Job Description Job Title Human Resources Administrative Assistant Location Central Office Reports To Superintendent, Human Resources Manager Work days/FTE .5 FTE Salary/Benefits Non-Union Benefits Eligible? Yes/No Start Date (or approximate start/end dates if an LTS) 07/01/2025 FLSA Status Exempt/Non-exempt WPS is a high-achieving west-suburban district of 2,800 students, with one preschool, three elementary schools, one middle school, and one high school. Our diverse student body hails from Wayland and Boston and is composed of 32% students of color and 68% white students, with 15% of our students having a first language other than English. We seek educators who embrace the diversity of our students and can lead our staff and students in attaining our district’s mission: “Personal and civic responsibility, love of learning, and empathy for others; these are the qualities that the Wayland Public Schools seek to instill in its students. At its core, our mission is to provide a rigorous and stimulating academic environment that promotes the acquisition of knowledge and skills. Yet we deem it equally important to nurture self-confident, collaborative, and conscientious individuals. We strive to create a climate where risk-taking is safeguarded, open expression is encouraged, and free association is protected. Our goal is to advance our students’ growth into principled, informed, and capable citizens who will help guide a democracy that follows humanitarian principles in the global forum, and shape a just society where individuals may reach their full potential.” We welcome educators to our district who seek and thrive in a diverse environment that focuses on relationships, belonging, and excellence. Join us in our mission to support the diversity of our school community; implement equitable practices for all of our students, staff, and families; create meaningful connections that foster a sense of belonging; and provide an outstanding educational experience for students, staff, and families. Wayland Public Schools is seeking a detail-oriented and highly organized part time Human Resources Assistant to join our dedicated HR team. The ideal candidate will be responsible for supporting a wide range of HR functions to ensure efficient operations and exceptional service to our staff. This position plays a vital role in employee support, compliance, and program coordination across the district.

Key Responsibilities:

Course Reimbursements:

Process and track professional development course reimbursement requests, ensuring compliance with district policy. Leave of Absence (LOA)

Follow-Up:

Support the HR Manager in managing leave documentation and tracking return-to-work dates.

CORI & Fingerprinting Compliance:

Assist with processing CORI checks and ensuring fingerprinting requirements are met and recorded.

Staff Recognition:

Coordinate annual staff recognition initiatives, including service awards and retirement acknowledgments.

Employment Verifications:

Respond to employment verification requests in a timely and professional manner. Professional Development Points (PDP): Maintain PDP records for staff and assist with tracking licensure-related activities.

Co-Curricular and Summer Contracts:

Prepare, distribute, and collect signed contracts for co-curricular positions and summer employment.

Mentor/Mentee Program Support:

Assist with logistics, documentation, and communication for the district’s mentoring program.

New Teacher Orientation:

Help plan and execute a welcoming and informative orientation event for new educators. Invoices and Purchase Orders (PO): Process HR-related invoices and purchase orders in collaboration with the business office.

Mandated Training Oversight:

Support ARXED platform administration for mandatory staff training, including reminders and tracking completion.

Data Entry and filing:

Data entry into MUNIS, Records, and other platforms as needed, as well as other duties as defined by the

Superintendent Qualifications:

Associate’s degree in Business Administration, Human Resources, or a related field (Bachelor’s preferred) Previous administrative or HR experience, preferably in a school district or public sector setting Strong attention to detail and excellent organizational skills Proficiency in Google Workspace and Microsoft Office Suite Ability to maintain confidentiality and handle sensitive information Strong written and verbal communication skills Familiarity with MUNIS, TalentEd and Records (PowerSchool) systems is a plus