HR Records Specialist – Internal to Dept of Public Safety (DPS) Position Available In Wake, North Carolina

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HR Records Specialist – Internal to Dept of Public Safety (DPS) 
Salary $37,782.00 – $50,000.00 Annually Location Wake County, NC Job Type Permanent Full-Time Job Number 25-07480 Department Dept of Public Safety Division Chief Operating Office Opening Date 06/16/2025 Closing Date 6/23/2025 5:00 PM Eastern Job Class Title Administrative Specialist I Position Number 65032415 Section HR Director’s Office Salary Grade

NC08 DESCRIPTION

BENEFITS
QUESTIONS
Description of Work Are you looking for an administrative role with a high-performing team? Consider this HR Records Specialist with the HR Director’s Office in the North Carolina Department of Public Safety. This is an

INTERNAL POSTING

open ONLY to current the NC Department of Public Safety’s current employees and eligible RIF candidates. Temporary employees are eligible to apply. This HR Records Specialist position maintains all Human Resources records for the agency and ensures that they align with the policies, procedures, and regulations that govern them. This position handles records requests, classification and storage of personnel files, checking and validating HR information, and maintaining employee records and documentation. To be successful in this role. it is critical that the employee in this role maintains a current knowledge of records management systems and retention policies to help in the improvement of document control, data integrity, and effectiveness in the HR department. Job duties for this position include:
Organizing, maintaining, and securing all HR records within the agency
Filing and retrieving personnel files in conformity with records retention policies and legal requirements
Guaranteeing the integrity of records, including their paper and digital storage, maintenance, privacy, maintenance, and compliance
Receiving and responding to records requests for employee records, background checks, and public information requests
Working with legal counsel and HR staff to ensure records are correctly handled
Checking, reviewing, altering, and correcting inaccuracies in HR systems to ensure that data is consistent and current
Participating in audits of digital and paper records
Assessing and advising on possibilities for improvement of HR records management systems to maintain efficiency and compliance, including the use of electronic records, rearranging of files, and record retention conformance Assisting HR managers with projects and training on records management and other aspects of HR
Providing employment verification and maintaining I-9 forms
This position requires the ability to:
Maintain confidentiality in the performance of job duties and the review of records
Use HR transaction systems, such as the Human Capital Management system Workday
Show strong attention to detail, good communication skills, and proficiency with Microsoft Office applications
Participate in records quality control efforts
Support HR processes such as employment verification, reporting, and employee data changes
Interpret and apply HR policies to staff
Apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data in performance of daily job duties
Use office equipment (i.e. phones, fax, computers, printers, etc.) to maintain records
Identify and understand issues, problems, and opportunities associated with records retention and maintenance and identify solutions
Present communication clearly and effectively, as well as adjust communication methods to meet the needs of the audience
This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here 

NC OSHR:

Total Compensation Calculator. This position reports to an office in Raleigh, NC and works Monday – Friday, 8am – 5pm. About the NC Dept. of Public Safety (DPS): The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation. DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard soldiers and airmen. DPS employees help to ensure North Carolina is a safe place to live, work and visit through effective law enforcement, juvenile justice programs, emergency response and recovery and homeland security preparedness. About the

Human Resources Office:

The Human Resources Office administers a comprehensive human resources program for statewide employees in the areas of Employee Relations, Salary Administration, Classification and Compensation, Operations, Employment, Policy and Compliance, Organizational Development and Performance, and Benefits Administration. Knowledge, Skills and Abilities / Competencies DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience(E&E)are

REQUIRED

to qualify for this position. All work history and education (including accurate dates of employment/attendance)must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Click here for more information and application resources. [Resumes may be attached as a supplement to the application but are not a substitution for a complete application.] To qualify for this position, applicants must demonstrate ALL of the following 

KSAs:

Knowledge of the maintenance procedures for North Carolina HR records Experience advising others on the retention, maintenance, storage, or integrity of HR records Experience compiling and/or organizing printed and electronic records Knowledge of I-9 and/or employee verification procedures Management Preferences (Optional):

These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences. Experience maintaining human resources records Experience using records management software Experience with data privacy and security procedures Experience maintaining compliance with legal and regulatory requirements Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job. Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. Transcripts Attaching transcripts is optional, however, we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally, qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members. Military Experience Applicants seeking Veteran’s Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge – Member 4 or Service 2 form) to the application. Applicants seeking

National Guard Preference:

A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” PREA Hiring and Promotion Prohibitions Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click “Application Status.” If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.