Executive Administrative and HR Specialist Position Available In Hillsborough, New Hampshire

Description Position Purpose:

The Executive Administrative & HR Specialist provides confidential, professional, and proactive support to the President/CEO and executive team while performing a broad range of administrative, human resources, and governance duties. This position is also responsible for coordinating board and committee activities, assisting in HR program administration, and managing the institution’s internal audit program in coordination with leadership and external auditors.

Key Responsibilities:

Executive Administration & Board Support Maintain the schedule and calendar for the President/CEO and executive leadership. Coordinate logistics and prepare materials for Board of Directors and committee meetings, including agendas, packets, meeting minutes, attendance, and follow-up actions. Serve as liaison to the Board of Directors regarding logistics, communications, and compliance with governance practices. Compose, proofread, and manage executive communications including confidential reports, memos, and presentations. Arrange travel, coordinate schedules, and provide logistical support for leadership team meetings and external engagements. Maintain corporate records, executive policies, and a centralized administrative filing system. Human Resources Administration Administer and maintain HR records, personnel files, and organizational charts. Assist in recruiting by posting jobs, screening applications, coordinating interviews, and communicating with candidates. Conduct onboarding and orientation sessions for new hires and support offboarding procedures including exit interviews. Assist in benefits administration, employee communications, and wellness or recognition programs. Maintain HR databases and prepare compliance reports as required. Coordinate performance evaluation schedules and assist department heads with documentation logistics. Audit Program Management Coordinate the internal audit program schedule across departments, ensuring timely document gathering, interviews, and responses to findings. Serve as the administrative lead for regulatory exams and internal or third-party audits. Track open findings and ensure departments meet remediation deadlines in collaboration with executive leadership. Maintain organized audit records and coordinate communication between auditors and departments. Requirements Bachelor’s degree in business administration, human resources, or a related field preferred. 3+ years of administrative or HR experience, preferably in a financial institution or regulated industry. Strong organizational skills and attention to detail, with the ability to manage multiple priorities discreetly and effectively. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Teams. Excellent written and verbal communication skills. Ability to maintain confidentiality and demonstrate discretion at all times. Knowledge of HR regulations and best practices preferred. Experience coordinating audits or regulatory exams a plus. + Executive assistant and HR experience + Background in financial institutions or regulated industries is preferred + Basic understanding of HR and will invest in their development + Community work – love to see candidates who are involved in the community. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .