Part Time – Executive Secretary/HR Assistant Position Available In Somerset, New Jersey

Part Time

• Executive Secretary/HR Assistant 4.

2 4.2 out of 5 stars 100 Community Drive, Skillman, NJ 08558 This position will assist Administration, primarily the Personnel Coordinator, by performing clerical administrative support to the department; involves support of various department projects and daily activities. Also responsible for managing employee records, processing department paperwork, assisting with recruiting, coordinating and scheduling training sessions, responding to employee inquiries and performing other clerical tasks as assigned. This position requires strict confidentiality at all times. Responsibilities include, but are not limited to:

• Frequently answers questions from applicants and employees related to policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff;
• Assists HR with the process of recruitment including assisting with job postings, phone screenings, scheduling interviews, processing pre-employment paperwork and orientation;
• Assist with exploring ways to streamline the hiring process;
• Compile and update employee records for both current and inactive employees;
• Maintains accurate and up-to-date confidential human resources records and documentation;
• Maintains the integrity and confidentiality of human resources files and records;
• Schedules new hire background checks and physicals
• Assist with new hire onboarding and orientation;
• Assists with managing attendance records and timesheets for all Departments and staff;
• Assist with the organization of training sessions and workshops;
• Assists with Benefits open enrollment processes
• Assist with the employee retention program, including summer team building events;
• Assist with planning for events to further staff recognition and engagement efforts
• Assist with creating the Township Administrator staff newsletter and other department projects This position is a confidential position due to the nature of the position accountabilities related to Human Resources and Administration.

The position requires interaction with vendors, contractors, the general public and local, County, State and Federal public agency representatives.

Required Key Technical Skills & Knowledge:

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Required Education, Certification, License:

• High School diploma or equivalent

Desired Education, Certification, License:

• Associate Degree or 4 years’ equivalent experience

Physical Requirements:

• Ability to remain seated for long periods of time; ability to communicate effectively with supervisors, co-workers and members of the public.
• Ability to read, write, speak, understand and communicate in the English language.
• Vision and hearing adequate to perform essential functions of the position.

Additional Requirements:

• Effective 9/1/11, all employees of State and local government must reside in the State of NJ, unless exempted.
• Must have a valid NJ Driver’s License.

If you would like to be considered, please submit your letter of interest and resume to Letizia Troisi, Personnel Coordinator, at ltroisi@montgomerynj.gov or in person to the Township Administration office100 Community Drive, Skillman, NJ 08558.

EOE Job Type:

Part-time Pay:

From $25.41 per hour

Benefits:

Employee assistance program Flexible spending account Health savings account Life insurance Retirement plan

Schedule:

Monday to

Friday Work Location:

In person