Human Resources Assistant – Hampton Bays – Southampton Hospital Position Available In Suffolk, New York

Human Resources Assistant

• Hampton Bays
• Southampton Hospital 3.7 3.7 out of 5 stars 240 Meeting House Lane, Southampton, NY 11968 Human Resources Assistant
• Hampton Bays
• Southampton Hospital

POSITION SUMMARY

This position provides administrative support to the various functions of the Human Resources Department by helping to maintain HRIS, evaluations, credentialing, employee health data and employee files.

RESPONSIBILITIES

Contributes to and consistently applies policies and procedures to all internal and external HR-related employee inquiries. Maintains employee personnel and I-9 files. Reviews all new hire files and periodically audits all files to ensure that credentials (professional licenses and certifications, health assessments, etc.) are consistently maintained, up-to-date and in Compliance with NYS Department of Health, The Joint Commission and other regulatory agencies. Coordinate and schedule new employees to attend orientation(s). Run monthly reports in HRIS to track and manage compliance and demographic data. Notify employees of required credential due dates and follow through until evaluations are received and entered into HRIS. Assist with the performance management procedure to include notifying managers of evaluation due dates and following through until evaluations are received and entered into HRIS. Provide assistance and support with various HR events, projects, programs, email distribution lists, and mailings. Process office supply orders and other purchase orders for the department. Open, sort and distribute mail. Perform all other duties as assigned by management. The selected candidate will work on site in Hampton Bays 5 days a week with travel to Southampton Hospital.

REQUIREMENTS, EXPERIENCE AND QUALIFICATIONS

Associate’s degree and at least 1 year of administrative experience or, in lieu of degree, at least 3 years of administrative experience Must have excellent expressive and written communication skills Must be highly organized and able to multi-task Must be proficient in Microsoft Office Word and Excel

PREFERRED QUALIFICATIONS

Bachelor’s Degree in Human Resources, Business Administration or related field. Two (2) years of HR experience. Administrative experience in a healthcare setting. Proficiency using Microsoft Office PowerPoint.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. As part of employment at Southampton Hospital, there may be occasions when travel to other locations is needed to support operational needs.

Special Notes :

Resume/CV should be included with the online application. Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your paycheck! Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital’s Employee Health Services

• Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen
• Meet Regulatory Requirements for pre-employment screenings.

Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The hiring department will be responsible for any fee incurred for examination .

Company Overview:

Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees). StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Number:

2502494

Job Field :

Human Resources Primary Location :

US-NY-Southampton Department/Hiring Area :

Human Resources Schedule :

Full-time Shift :

Day Shift Shift Hours :

9:00 AM

• 05:00

PM Posting Start Date :

Jun 18, 2025

Posting End Date :

Ongoing Salary :

$23.07

• $28.

20 / Hour