Human Resources Administrator Position Available In Spartanburg, South Carolina

Human Resources Administrator 3.8 3.8 out of 5 stars 1529 John B White Sr Boulevard, Spartanburg, SC 29301

Job Summary:

Administers the day-to-day operations of the Human Resources office; interviews, screens, and hires employees; prepares and maintains personnel records; handles all employee relations issues and conducts investigations as needed; communicates and enforces personnel policies and procedures; prepares and plans employee training.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description. Human Resources Administrative Responsibilities (45%) Prepares all employment action documentation for employees including but not limited to new hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers compensation. Ensures that the Command remains in compliance with state and federal employment laws including the proper posting of employment posters and the maintenance of I-9 forms in personnel files. Reviews, files, and maintains all personnel records; ensures the accuracy and completeness of the same. Ensures paperwork is submitted to Human Resources for review and approval by the Divisional Finance Board in a timely manner. Completes and submits paperwork for Christmas Seasonal employees, ensures that all paperwork is completed, accurate, and submitted in a timely manner. Coordinates performances evaluations of employees with supervisors and managers and distributes all merit increase letters. Reviews, records, and monitors employee attendance related to vacation, sick leave, personnel business, and bereavement; serves as liaison to the Finance Department regarding the same as it relates to payroll processing. Maintains the confidentiality of all human resource records, and the confidentiality of human resourcesrelated correspondence, conversations, or issues residing in the Area Command/Corps; ensures all departmental files are maintained in secure and organized manner and retained according to record retention guidelines. Attends and participates in staff meetings; reports information and discusses operational problems/solutions; maintains awareness of program goals and objectives as well as changes in policy; communicates pertinent information to assigned staff to ensure compliance with the same. Recruitment Responsibilities (20%) Writes and posts job openings; attends job fairs for the recruitment of employees; updates recruitment material; receives and reviews applications and resumes; interviews and hires staff; orients new employees to The Salvation Army policies and procedures. Employee Relations Responsibilities (20%) Works with supervisors and managers to ensure proper scheduling and coverage of employees and ensures all schedules are posted two weeks in advance for optimum client coverage. Provides direct and/or indirect oversight to departments on proper human resource practices including but not limited to policies and procedures, and employment law and best practices; consults with Commanding Officer and DHQ-HR as needed; relays such using the diplomacy and tact appropriate for the individual contact. Conducts varying degrees of investigations as needed by interviewing applicable contacts and developing and creating written briefings on the outcome of such investigations; maintains a positive employee relations environment and supports the open-door policy. Evaluates all disciplinary actions with regards to employee issues, both verbal and written, and communicates with the supervisor and managers regarding approval or disapproval of disciplinary actions and related documentation. Training and Development Responsibilities (5%) Coordinates and schedules employee activities and training related to personnel policy and procedures; develops and facilitates monthly recognition programs; maintains a positive associate relations environment and supports the open-door policy. Ensures department heads are properly trained on Title VII, Federal and State Laws and employment laws including Salvation Army policies and procedures. Administrative Responsibilities 10% Meeting responsibilities for Advisory Board and/or Employee meetings: creating the meeting agenda, collecting reports and statistics from necessary departments, member correspondence, recording meeting minutes, and refreshment preparations. Serves as a point of contact for vendors, volunteers, customers, donors, and others.

Other Responsibilities:

Assists in the planning of employee recognition and other events. Collects and sends mail and other errands. Performs other duties as assigned.

Materials and Equipment:

Personal Computer General Office Equipment Knowledge, Skills and Abilities:

Knowledge of the principles and practices of Human Resources, Business Management, and Supervision. Knowledge of labor laws and ability to interpret/enforce the same. Ability to interview, screen and select qualified applicants to fill open positions. Ability to organize, maintain, and secure personnel records in an effective manner. Ability to communicate effectively with all levels of staff. Ability to prepare payroll records and meet established deadlines Knowledge of effective and efficient methods for organizing and maintaining records and ability to perform the same. Ability to present a positive and professional image of The Salvation Army. Ability to prepare and maintain reports in an accurate, complete, and timely manner. Ability to read and interpret policies/procedures, legal documents, and requirements to ensure compliance. Ability to work independently and with limited supervision. Ability to build and maintain effective working relationships with Salvation Army officers, employees, and the community. Ability to meet attendance requirements. Ability to read, write, and communicate the English language effectively. Ability to apply discretion and independent judgment and exercise confidentiality. Ability to perform mathematical calculations. Ability to sort and file documents alphabetically and numerically. Ability to operate various general office equipment including a telephone, computer, and adding machine. Ability and willingness to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.

Education and Experience:

Associate’s degree from an accredited college or university in Human Resources, Business Administration, or related field, and Three (3) years progressively responsible experience in human resources, or Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications:

Valid State Driver’s License Physical Requirements/Working Conditions:

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.