Accounting and HR Administrative Assistant Position Available In Davidson, Tennessee

Accounting and HR Administrative Assistant eCard Systems – 3.1

Nashville, TN Job Details Estimated:

$37.5K – $46.1K a year 10 hours ago Benefits Health savings account Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Food provided Qualifications Microsoft Excel Analysis skills Accounting Human resources Data entry Organizational skills Associate’s degree Accounting Communication skills Entry level Time management

Full Job Description Description:

Responsibilities and Duties:

Manage Accounts Receivable:

Process customer payments, update billing information, and send requested invoices.

Customer Support & Communication:

Handle phone calls, voicemails, and emails related to billing inquiries, payment issues, and account updates.

Monitor and Resolve Payment Issues:

Conduct daily outreach for failed payments, generate weekly/monthly reports, and track expiring credit cards.

Maintain Customer Records:

Identify and manage duplicate customer accounts, ensure accurate records, and update financial data as needed.

Invoice Management:

Track open invoices, follow up on outstanding payments, and coordinate with customers to ensure timely collections.

Contract and Documentation Handling:

Process DocuSigns and maintain financial agreements. Handles the completion of daily deposit transactions as needed. Audits monthly revenue shares for accuracy and compliance.

Internal Collaboration:

Respond to Slack requests, assist with accounting-related questions, and support team operations as needed. Manages customer returns and additional single charges as needed Supports the Finance and HR teams during team member absences. Assists with human resources processes by scheduling appointments, maintaining records and information. Supports recruitment efforts and streamlines employee onboarding during peak season. Assists in organizing and coordinating company events.

Requirements:

Accounting Knowledge Data entry Maintaining employee files Dependability Organization Scheduling Confidentiality Independence Verbal communication

Teamwork Education, Experience, and Licensing Requirements:

Recent graduates welcome to apply! Associate’s degree in accounting or related field required Prior experience in human resource roles is preferred Advanced knowledge of Microsoft software. Excellent communication skills, both written and verbal. Strong numeracy and analytical skills. Good problem-solving and time management skills. Highly organized and detail-oriented. Confidence in working with large Microsoft Excel and CSV files; formulas, custom sorting, conditional formatting and more. Why Join eCard Systems? At eCard Systems, we prioritize the well-being and satisfaction of our team. When you join us, you’re not just starting a job—you’re joining a company that values you. Here’s what we offer: 100% Employer-Paid Health Insurance Dental and Vision Insurance Company-Paid Life Insurance Short-Term Disability Insurance Paid Time Off, Sick Leave, and an Extended Sick Bank Health Savings Account (HSA) 401(k) Retirement Plan Free Lunch Every Wednesday Fun Company Events – (Holiday Party & Summer Picnic!)