Onboarding Specialist Position Available In Mobile, Alabama

Onboarding Specialist 3.5 3.5 out of 5 stars 20 S Royal St, Mobile, AL 36602 Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

What You’ll Be Doing Job Scope:

Generally responsible for coordinating and owning the entire post-offer, pre-hire process for a new Teammate, creating a welcoming environment while ensuring expediency and compliance with company, client, and legal requirements. This position is responsible for creating a positive and seamless experience for new Teammates by acclimating them to company culture and expectations as well as preparing them for their first day of work. This position is instrumental as a gatekeeper to ensure compliance in the hiring process, liaison to communicate and guide incoming Teammates through a smooth hiring process, and facilitator to initiate the related tasks of other teams, all with organized and timely delivery. Primary responsibilities will include but are not limited to: Initiate the flow of tasks required to onboard a new hire and manage to timely completion Arrange all required pre-employment checks, including various physicals, drug screens, background checks, education/certification verification, and others as required Arrange all pre-hire safety requirements, including scheduling training and procuring personal protective equipment (PPE) Correspond with the incoming Teammate to provide instructions and assistance related to their onboarding tasks Clearly communicate expectations and requirements to various parties Monitor pending pre-employment checks, providing regular updates to Recruiters, Hiring Managers, and other teams Resolve any issues or delays related to the various onboarding tasks to ensure a timely start When possible, anticipate factors that may delay a scheduled start date; communicate potential and actual delays to Recruiters, Hiring Managers, clients, and other internal teams as appropriate Handle data entry and processing duties associated with the onboarding process, including entry of the new hire into various systems Maintain the highest level of discretion regarding Teammate and client confidential information Coordinate and build relationships with various vendors to ensure service needs are met Work cooperatively within a team to assist where needed, thereby promoting the success of the entire team

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Certification:

No certification is required for this position.

Experience:

This position requires 2 or more years of relevant experience in administrative and human resources services in a professional office environment.

Required Knowledge, Skills, and Abilities:

General knowledge of Human Resources, including hiring practices and related employment law Strong administrative background with demonstrated ability to stay organized, focused, and successful in a fast-paced environment Prior experience required providing excellent customer (internal or external) service meeting various needs and problem solving as necessary Strong working knowledge of computers, including Microsoft Outlook, Word, Excel, and PowerPoint Excellent interpersonal and communication skills in any medium necessary to interact effectively with a variety of Teammates and Leaders Prefer experience entering data in Deltek Vision or similar ERP and UltiPro/UKG Pro or similar HRIS Strong data entry skills including the ability to type at least 50 wpm and maintain accuracy along with a sense of urgency Must maintain the utmost discretion with confidential candidate, teammate, and client information Demonstrated ability to be detail-oriented, thereby ensuring accuracy of data, delivery of information to the appropriate parties, and fulfillment of all relevant client requirements Exceptional time management skills and ability to re-prioritize as needs arise Excellent organizational skills and the ability to track and adhere to varying requirements

Physical Requirements:

Ability to sit, stand, or walk for long periods of time. Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.