Executive Coordinator Position Available In Duval, Florida

Executive Coordinator Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Responsibilities Act as Executive Coordinator for onsite leadership team To ensure all administration procedures and processes are fully documented for the management team Travel support for all team members, where required, across the on-site leadership team Diary Management, where required, across the on-site leadership team Room bookings, event management and coordination of diary invites To work to set time frames for daily and weekly deadlines and have attention to detail To be meticulous, pro-active, with sharp attention to detail To bring excellent communication skills and strong stakeholder management Follow up with suppliers for both outstanding contracts and references, where necessary, to support the leadership team Ensure correct data is maintained in recruitment systems and paper files through regular auditing and archiving Assist consultants with the coordination of interviews and meetings to be set up team interviews and management Gain a strong understanding of the Robert Walters remit within the client and work as an active team player in the team in achieving objectives and exceeding expectations Understanding of and work to all SLAs pertaining to the role Ad hoc projects Other duties which are reasonably within the capabilities of a staff member in this position may need to be performed from time to time, in addition to or instead of the above duties. The requirements of this role may change over time and staff are required to comply with all such reasonable changes. Local requirements Service and delivery focused with very professional attitude Excellent and professional written and verbal communication skills Effective prioritization Ability to work to tight deadlines Experience of working in a client/ customer care environment An excellent people orientated team player Able to work autonomously Organized and methodical with strong attention to detail Able to provide an effective, professional, and timely response to the client and candidates Highly responsive with excellent ability to absorb information quickly Confident with the ability to work well in a demanding environment As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodation or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know. Robert Walters – Global Talent Solutions !

Contract Type:

FULL_

TIME Specialism:

Human Resources & People Operations Focus:

Talent Acquisition Industry:

Recruitment Consultancy Salary:

Competitive Package Workplace Type:

Hybrid Experience Level:

Associate Language:

English – Professional working

Location:

Jacksonville Job Reference:

6304 Date posted: May 19, 2025

Consultant:

Lucy Matthews