Personnel Officer Position Available In Volusia, Florida

Personnel Officer 2.8 2.8 out of 5 stars Daytona Beach, FL 32114

Department City Manager Location Human Resources Position Type FT Employee Salary Weekly Salary Range:

$1,068.86 – $ 1,432.46 (DOQ) Date 2025.06.16 Description Purpose Under the general direction of either the Human Resources Director or the Employee Relations/ EEO Administrator, this position will perform responsible administrative and professional work in the planning and management of a variety of personnel programs and activities. This position will be primarily assigned to the Employment Services unit and will assist departments/division with recruitment; screening applicants, assist in the management of the applicant flow process. Education; Training and Experience Bachelor’s degree in personnel administration or closely related field; supplemented by a minimum of three (3) years of experience and/or training in human resource administration; or an equivalent combination of education; training and experience that provides the required knowledge; skills and abilities may be substituted for formal education. Must be proficient in the use of computers and job-related software programs such as Microsoft products (Word, Excel, Outlook). Demonstrated experience in HRIS and online application systems.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Provides professional administrative and technical support for the Human Resources Department. Coordinates recruitment process, reviews requisitions for position vacancies, designs and prepares job notices and related advertisements, post vacancies; screen applications, provide feedback and answers questions from applicants, coordinate backgrounds checks, fingerprinting, pre-employment physicals and drug screening as applicable, and ensure proper employment paperwork. Recruits and maintains lists of eligible candidates for competitive City positions; provides certified list of qualified candidates; coordinates the hiring process. Assists in monitoring the compliance of City programs and activities with applicable state and federal laws and regulatory guidelines concerning employment practices; research and or modifies policies and procedures for compliance. Provides recommendations on new and revised policies and procedures within the scope of assigned functions. Maintains employee and applicant files with accuracy completeness and confidentiality as required; coordinates purging of applicant files and other department records necessary; purging and scanning of terminated employee files; complies with public record requests. Develops and manages assigned employee programs which may include education and personal leave incentives training and job development City-wide performance appraisals, etc. Assists department staff with the resolution of personnel-related problems complaints and disciplinary issues. Serves as liaison to employees’ committees and departments in the provision of information and directives regarding human resources matters. Seeks solutions to complaints of employees’ applicants and citizens and addresses employees’ requests and concerns. May supervise subordinate staff members as assigned performing such supervisory duties as instructing; assigning reviewing and planning work of others; maintaining standards; coordinating activities; assisting with new employee selection and acting on employee problems. Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed. Reviews forms and correspondence for content and accuracy. Accesses enters and reports on a variety of routine technical and specialized data and employee information the master computer system. Maintains logs, records, reports, forms, manuals, schedules, etc. of human resource documents and procedures. Assists with the planning and implementation of employee activities and events (i.e. job fairs, special events, employee recognition, etc.). Completes pay and benefits surveys. Performs routine office/administrative work as required including answering the telephone, typing, preparing reports and correspondence, copying and filing documents, attending meetings, assembling materials etc.

MARGINAL FUNCTIONS

May provide computer system support to staff. Provides information and assistance to job applicants and various internal and external customers. Performs other related duties as required.

PERFORMANCE APTITUDES

Data Utilization:

Requires the ability to evaluate audit deduce and/or assess data and/or information using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction:

Requires the ability to apply principles of persuasion and/or influence. Skilled in interpersonal relations and problem solving.

Equipment, Machinery, Tools and Materials Utilization:

Requires the ability to operate maneuver and/or control the actions of equipment, machinery, tools and/or materials used in performing essential functions.

Verbal Aptitude:

Requires the ability to use a variety of reference descriptive and/or advisory data and information.

Mathematical Aptitude:

Requires the ability to perform addition subtraction multiplication and division; calculate decimals and percentages; may include the ability to compute discount interest profit and loss ratio and proportion; may require ability to utilize principles of fractions and to interpret graphs.

Functional Reasoning:

Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written oral diagrammatic or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variation in assigned objectives.

Situational Reasoning:

Requires the ability to exercise the judgment decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability:

Tasks involve the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; some positions require sufficient hand/eye coordination to perform semi-skilled repetitive movements such as data entry filing and/or the use of office equipment or supplies.

Sensory Requirements:

Some tasks require visual and auditory perception and discrimination; some tasks require oral communications ability.

Environmental Factors:

Tasks are regularly performed without exposure to adverse environmental conditions. Tasks may require extensive VDT exposure.

PERFORMANCE INDICATORS

The work performance of non-supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:

Knowledge of Job:

Is knowledgeable in the methods policies and procedures of the City of Daytona as such pertain to essential duties of the Personnel Officer . Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has considerable knowledge of the principles and practices of professional and administrative personnel work. Has considerable knowledge of the organization of the department and of related departments and agencies. Is able to provide effective leadership and limited supervision as required. Is able to make sound educated decisions. Has the ability to plan and develop daily short- and long-term goals related to organizational purposes. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Has the ability to plan organize and prioritize daily assignments and work activities. Is able to read and interpret complex materials pertaining to the responsibilities of the job. Skilled in interpreting, understanding, and applying complex laws, policies, statutes, ordinances, and regulations. Has knowledge of relevant local, state, and federal laws as it pertains to human resources management (FLSA, USERRA, ADAAA). Has thorough knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities. Is able to assemble and analyze information and make written reports and records in a concise clear and effective manner. Has knowledge of and skill in the use of modern office practices and equipment. Has knowledge of proper English usage, vocabulary, punctuation and spelling; has knowledge of basic mathematics. Is able to type accurately at a rate sufficient for the successful performance of assigned duties. Knows how to maintain effective relationships with personnel of other departments professionals and members of the public through contact and cooperation. Clearly understands any occupational hazards and adheres to all safety precautions inherent in performing the essential functions of the work.

Quality of Work:

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work:

Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability:

Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives policy standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical human and conceptual areas.

Attendance:

Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to upper management with respect to vacation time and leave requests.

Initiative and Enthusiasm:

Maintains an enthusiastic self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment:

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and research issues situations and alternatives before exercising judgment. Able to exercise discretion in dealing with sensitive and confidential information.

Cooperation:

Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.e. poor communications variance with established policies or procedures etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally. Relationships with

Others:

Shares knowledge with managers supervisors and coworkers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally and with external entities with whom the position interacts. Tactfully and effectively handles requests suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.

Coordination of Work:

Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping:

Adheres to all established safety and housekeeping standards. Ensures such standards are not violated. The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Exempt:

Yes Remote:

No Type:

FT Employee Department:

Human Resources