HR Generalist, Payroll & Benefits Position Available In Hillsborough, New Hampshire

HR Generalist, Payroll & Benefits

Location Nashua
Job Type
Full-Time
Job Number
202300129
Division
Human Resources
Opening Date
05/02/2025
DESCRIPTION
BENEFITS
QUESTIONS
Description
The HR Generalist – Payroll and Benefits is one of a three-person HR department that manages the people operations for staff, faculty and student workers at the University. We are looking for a generalist with a range of HR operations talent and, specifically, experience in managing and executing in-house payroll processing and reporting with accuracy and compliance. A primary focus for this role will be to run bi-weekly payroll validations, act as the primary contact for payroll-related inquiries, maintain confidential records, collaborate with various departments to resolve discrepancies and provide detailed reports as needed. This is an on-site, full-time role 40 hours per week in our office in Nashua, NH. Benefits include medical, dental, retirement contributions and tuition remission. We invite interested candidates to ! Duties and Responsibilities
Payroll Processing
Manage the end-to-end payroll process and workflow, including data entry, payroll calculation, and distribution of payments.
Compile, verify, and input all necessary information for bi-weekly payroll processing, including but not limited to pay rate changes, deductions, and one-time payments.
Maintain accurate records in the payroll system. Investigate and resolve discrepancies or issues in payroll processing promptly.
Review and validate to ensure accurate deductions for taxes, benefits, retirement contributions, garnishments, and other withholdings.
Prepare and post monthly payroll journal entries to record wages, taxes, and benefits expense to the general ledger and assist in year-end close.
Act as the main contact for any payroll-related questions, issues, or concerns from colleagues and external parties (employment verifications, government agencies, etc.)
Conduct regular audits and analyses of journal reports against bi-weekly payroll documents, identifying and addressing discrepancies promptly. Work with the Financial Aid Office on the proper classification of Student Work Study and provide reporting as needed. Manage payroll for students in Federal Work Study program, working closely Financial Aid department.
Coordinate with the Finance team to prepare quarterly 941’s and state monthly and/or quarterly returns. Prepare journal entries to record payments and adjust accrued tax amounts if applicable.
Administer year-end processing and reconciliation including the preparation and distribution of W-2’s, and electronic posting of W-2’s to Employee Self Service (ESS), also electronic filings to IRS and various states.
Ensure all payroll documentation is stored and managed according to the University’s policy and in compliance with legal requirements.
Benefits Deductions, Payments and Audits
Enter and maintain all benefits enrollments, changes, and terminations in the payroll system and the benefit carriers’ portals, ensuring accuracy and timeliness. Reconcile monthly benefits invoices with payroll deduction reports and enrollments, submitting invoices to the Director for approval.
Review and verify monthly or quarterly invoices from benefit vendors to ensure accuracy, ensuring that all charges align with plan offerings, rates, and contract terms.
Reconcile benefit vendor invoices against internal records and payroll deductions to ensure that all amounts match, and discrepancies are resolved promptly.
Oversee the timely payment of invoices, ensuring the correct allocation of funds to the appropriate accounts. Work with the accounts payable team to ensure payments are processed and reconciled.
Analyze adjustments needed to fund benefit plans, including premium adjustments, claims costs, or changes in employee participation.
Support audits related to benefits plans by ensuring all vendor contracts, billing statements, and payment records are accurate and accessible for review.
Ensure proper payroll deductions for benefits, including health insurance premiums, retirement contributions (403 (b), flexible spending accounts (FSAs), and Health Savings Accounts (HSAs).
Regularly reconcile benefit data between the University’s systems (e.g., HRIS, payroll, accounting) and vendor records to ensure consistency and accuracy.
Reporting
Take ownership of completing the annual federal IPEDS report, ensuring accuracy and compliance with regulatory requirements. Oversee non-discrimination testing and census data for all benefit plans, ensuring compliance with regulatory requirements.
Compile payroll data for various reports, audits, and verifications requested by internal Lead the preparation of documentation and data for external audits of Title IV funding (Work Study – FISAP), 403(b), workers compensation and other financial audits, working closely with relevant stakeholders to ensure timely and accurate submission. Assist in the compilation of data for annual payroll budget projections as well as salary and benefit analysis. Qualifications
Bachelor’s Degree required. 2-3 years of relevant payroll and benefits experience.
Strong problem solving, writing, math, and multitasking skills.
Self-starter, ability to communicate effectively in written and oral form.
Strong interpersonal skills and the ability to successfully work in a small, motivated team and collaborate cross-departmentally.
Computer skills and proficiency with a variety of computer applications, including word-processing, reporting platforms, payroll and benefits systems, Office 365.
Solid working knowledge of Excel (including Vlookup, Xlookup, Pivot Tables), and ERP systems
Familiarity with federal, state and local payroll laws and regulations
Familiarity with benefits compliance regulations
Experience working with moderately complex technology systems.
Flexibility and adaptability in an emerging and changing environment.
Ability to maintain confidentiality and appropriately manage access to confidential information.
Supplemental Information
This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed as assigned. Rivier University does not discriminate on the basis of race, color, national origin, religion, age, veteran, or marital status, sexual orientation, gender identity or disability in admission or access to, treatment in or employment in its programs and activities. Employer
Rivier University (NH)
Address
420 South Main Street
Nashua, New Hampshire, 03060
Phone
603-897-8717
603-897-8211