Workplace Services Coordinator Position Available In New York, New York

Job Summary Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary Workplace Services Coordinator to support their New York City office. You must be able to commit to 6 months for this assignment with flexibility to extend. This position will start ASAP and requires 5 days in office. Hours are 8:00-5:00 with availability for OT as needed. Pay is up to $33/hr

DOE What You’ll Do:

Reception & Front Desk Operations
Serve as the first point of contact for employees, guests, and vendors, ensuring a welcoming and professional atmosphere.
Manage incoming/outgoing activities, including visitor check-ins, deliveries, phone calls, and mail.
Maintain office procedures, internal documentation, and communication channels.
Conduct periodic walkthroughs to ensure service/product excellence across key touchpoints (e.g., F&B, meeting rooms, workspaces).
Collaborate with the reception team, covering solo desk shifts (e.g., afternoons) to support peer/lead focus projects.
Coordinate in-person interviews, ensuring candidates are greeted, guided, and have all necessary materials.
Manage interview room/conference room logistics (scheduling, cleanliness, and technology setup).
Serve as the on-site contact for 1-2 weekly events (e.g., intern programs, talent development sessions) which may require evening and weekend work.
Assist with event setup, vendor coordination, and attendee support.
Partner with Workplace Services, HR, and Recruiting teams on ad-hoc projects.
Provide white-glove service to VIP visitors and employees.
Additional duties as assigned or needed.

Skills You’ll Need:

At least 1 year of office administration, reception, hospitality or customer service experience.
Exceptional communication skills and a customer-focused attitude.
Strong organizational abilities, attention to detail, and time management.
Ability to thrive in a fast-paced, team-oriented environment.
Proficient in Microsoft Office (Word, Excel, Outlook) and scheduling tools.
Ability to display discretion and take initiative on the job.
Reliable and predictable availability, including the ability to work onsite five days a week. A1420803NY-Temp_1749737388