Payroll and HR Coordinator Position Available In Davidson, Tennessee

Payroll and HR Coordinator Harlan Electric Company, a Phalcon company – 5.0 Nashville, TN Job Details Full-time $60,000 – $70,000 a year 16 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Word Benefits administration Employee onboarding Teamwork Microsoft Excel Microsoft Outlook Construction cost control Customer service ERP systems Payroll management Paid time off management Microsoft Office 3 years Data entry experience (6-10 years) Bachelor’s degree Attention to detail Problem solving Accounting Human resources Data entry experience (3-5 years) Data entry Payroll Communications New hire orientation Construction Billing troubleshooting Senior level Accounting Communication skills Payroll processing Full Job Description Harlan Electric Company is looking for a qualified Payroll/Human Resource Coordinator to join our expanding commercial team in Nashville, Tennessee. We are looking for someone with exceptional payroll and customer service experience who is dedicated, friendly and professional. Joining Harlan makes you part of the talented team of one of the largest electrical service companies in TN and the US. As one of the Phalcon companies , we deliver full scope, turn-key electrical infrastructure projects to all types and sizes of commercial customers across the Middle Tennessee region.

Responsibilities:

• Weekly internal full-cycle payroll processing for ~100 employees. Hours are submitted by Supervisors, Assistant Project Managers, Warehouse, and Service Managers by 9 AM each Monday.
• Weekly hours processing for 30-50 contract laborers. Hours are also submitted by the same managers by 9 AM each Monday.
• Submit weekly reports for each contract agency by noon on Monday.
• Cross-check employee lists with timecards/reports and follow up to obtain any missing submissions.
• Track contract worker metrics.
• Share HR duties with the Controller, including onboarding, applicant tracking, and benefit changes.
• Reconcile weekly PTO balances with the ERP system.
• Reconcile monthly insurance invoices against employee payroll deductions.
• Answer incoming operator calls, greet visitors, and support the Accounting Team with ad hoc tasks.
• Maintain and manage PTO and conference room calendars.
• Provide administrative support for management and assist with special projects.
• Coordinate lunch and logistics for visitors, meetings, and company events. Qualifications
• 5+ years of payroll processing, from timecard entry to ERP batch posting and final reconciliation (Vista by Viewpoint preferred).
• 3+ years of electronic onboarding experience.
• Experience with Vista by Viewpoint payroll system (a plus).
• Background in construction payroll, including job cost allocation.
• Excellent communication and customer service skills.
• Strong attention to detail.
• Ability to multitask and prioritize effectively.
• Proficiency in Microsoft 365 (Office Suite), Adobe, Excel, and other standard office software.
• Dependable, punctual, and ready to work each day.
• Reliable transportation and clean driving record.
• Must pass a pre-hire drug test and background screening. Benefits
• Competitive compensation
• Full benefits package
• Career path opportunities for top performers Equal Opportunity Employer Harlan Electric, a Phalcon company, is an Equal Opportunity Employer.

Applicants will be considered for employment without regard to race, sex, color, religion, national origin, protected veteran status, disability or any other characteristics protected by applicable law.

Job Type:

Full-time Pay:

$60,000.00 – $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance

Schedule:

Day shift

Work Location:

In person