Director of Human Resources and Payroll Position Available In Miami-Dade, Florida

Director of Human Resources and Payroll Hampton Court Nursing and Rehabilitation Center – 3.7 North Miami Beach, FL Job Details Full-time From $60,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Accounts payable Resident’s rights Accounting software Accounting Discharge planning Payroll Senior level Documentation review Full Job Description

• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.
• Meet with department supervisors, on a regularly scheduled basis, to assist in planning in-service classes, on-the-job training procedures, and orientation for newly assigned personnel.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in personnel matters, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Ensure that appropriate training records are maintained for staff personnel.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Ensure that facility personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.
• Ensure that adequate financial records and cost reports concerning personnel administration is submitted to the Administrator as required.
• Conduct annual salary and wage surveys. Report findings to the Administrator.
• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that newly hired personnel receive a copy of our facility’s residents’ rights.
• Ensure that the resident’s rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to wage complaints, are maintained at all times.

• COMPENSATION IS BASED ON EXPERIENCE

• Purpose:

  The primary purpose of your job position is to direct the human resources department in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure that quality personnel are interviewed, trained and employed. HR Duties, Responsibilities and Functions

• Assist in planning, developing, organizing, implementing, evaluating, and directing the HR department. (e.g., developing HR policy manuals, employee job descriptions, performance evaluations, etc.)
• Develop and maintain written job descriptions and performance evaluations for each staff position in accordance with pertinent laws governing job positions.
• Recommend to the administrator the number and level of personnel to be employed.
• Review all requests from department directors for new or replacement personnel, fill requests as approved, and arrange interviews, appointments, etc.
• Assist in determining departmental staffing, evaluate employee performances, and make recommendations to the administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
• Check applications and references of prospective employees and arrange for interview with department directors as required or requested.
• Maintain job applications for personnel eligible to work in the facility. (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied.)
• Maintain confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as our facility’s established policies governing the release of information.
• Ensure that appropriate documentation concerning the employee’s right to work in this country is verified in accordance with current laws, regulations, and guidelines concerning such matters, and that appropriate documentation of such review is filed in the employee’s personnel record within the specified time frame.
• Consult with department directors concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services.
• Prepare, recommend, and maintain records and procedures for controlling personnel transactions and reporting personnel data.
• Develop, implement and maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.
• Meet with department supervisors, on a regularly scheduled basis, to assist in planning in-service classes, on-the-job training procedures, and orientation for newly assigned personnel.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in personnel matters, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Ensure that appropriate training records are maintained for staff personnel.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Ensure that facility personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.
• Ensure that adequate financial records and cost reports concerning personnel administration is submitted to the Administrator as required.
• Conduct annual salary and wage surveys. Report findings to the Administrator.
• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that newly hired personnel receive a copy of our facility’s residents’ rights.
• Ensure that the resident’s rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to wage complaints, are maintained at all times.
• Review fringe benefits programs, to include pensions, annuities, health/life insurance programs, etc., as directed, and make recommendations to the Administrator.
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation, etc.
• Ensure hiring/discharge procedures are in compliance with established policies and procedures.
• Assist in developing personnel policies. Review at least annually and make recommendations to the Administrator.
• Interpret department policies and procedures to personnel, residents, visitors, etc., as necessary or required.
• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters.
• Assume the administrative authority, responsibility, and accountability of directing the personnel department.
• Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in our operational policies and procedures.
• Keep department directors informed of changes in personnel matters.
• Develop an effective Employee Health Services Program to monitor and investigate infectious diseases, potentially harmful infectious exposures, and outbreak of infections among personnel. Coordinate such program with the Infection Control Coordinator.
• Make written and oral reports/recommendations to the Administrator concerning personnel needs, problem areas, etc., as deemed necessary or appropriate.
• Review fringe benefits programs, to include pensions, annuities, health/life insurance programs, etc., as directed, and make recommendations to the Administrator.
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation, etc.
• Ensure hiring/discharge procedures are in compliance with established policies and procedures.
• Assist in developing personnel policies. Review at least annually and make recommendations to the Administrator.
• Interpret department policies and procedures to personnel, residents, visitors, etc., as necessary or required.
• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters.
• Assume the administrative authority, responsibility, and accountability of directing the personnel department.
• Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in our operational policies and procedures.
• Keep department directors informed of changes in personnel matters.
• Develop an effective Employee Health Services Program to monitor and investigate infectious diseases, potentially harmful infectious exposures, and outbreak of infections among personnel. Coordinate such program with the Infection Control Coordinator.
• Make written and oral reports/recommendations to the Administrator concerning personnel needs, problem areas, etc., as deemed necessary or appropriate.
• Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the Administrator as required.
• Conduct employee background and reference checks in accordance with our facility’s established procedures.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Assist in preparing daily information relative to the posting of nursing staff numbers.
• Other related duties that may become necessary/appropriate to assure that our facility is in compliance with current laws, regulations, and guidelines concerning the operation of our facility.
• Serve on various committees as directed by the Administrator.
• Assist in the recruitment, selection and training of competent personnel.
• Hire personnel in accordance with established hiring practices.
• Ensure that the facility has qualified personnel available to provide the best service for resident comfort and convenience (e.g., personnel demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served.).
• Arrange for pre-employment tests, physicals, X-rays, HBV vaccinations, etc., as outlined in our HR policy manual.
• Develop and maintain written job descriptions and performance evaluations for each staff position in accordance with current laws and regulations governing such functions.
• Design personnel forms and direct the maintenance of all personnel records.
• Process all newly hired personnel information and all change of status data.
• Escort new personnel to assigned department director for instruction/training as required.
• Assist in scheduling department work hours (including vacation and holiday schedules), personnel, work assignments, etc., as required or requested.
• Monitor Worker Compensation claims and coordinate work between employees and the insurance carrier.
• Maintain attendance records and records of counseling, warning, and other disciplinary action taken against employees.

PHYSICAL AND SENSORY REQUIREMENTS

(With or without the aid of mechanical devices)

• Must be able to move intermittently throughout the workday (with or without a reasonable accommodation).
• Must be able to cope with the mental and emotional stress of the position and adhere to facility policy and procedure on time and attendance.
• Must possess sight, hearing senses (with or without a reasonable accommodation) or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset and at times hostile people within the facility.
• Must be able to push, pull, move and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move and/or carry such weight a minimum of 25 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.

Job Type:

Full-time Pay:

From $60,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

North Miami Beach, FL 33169 (Preferred) Ability to

Relocate:

North Miami Beach, FL 33169: Relocate before starting work (Preferred)

Work Location:

In person