Ministry Bookkeeper and Partner Engagement Position Available In Palm Beach, Florida

Ministry Bookkeeper and Partner Engagement Palm Beach County Youth for Christ West Palm Beach, FL 33415

Job Tittle:

Bookkeeper Division Department:

Administration Hours:

Regular in person Full Time – 40 hours/week

Location:

Palm Beach County Youth for

Christ Position Summary:

Conduct all bookkeeping duties for the Chapter Essential Functions Processing payments, invoices, income and receipts and entering donor data into accounting software (Quickbooks) and Salesforce or current donor database, then filing hard copies

• Collect Payments and expense receipts for student events and camps
• Facilitate registration for events and camps
• Prepare and send out Account Receivable Invoices
• Set-up Click & Pledge Events for Annual Golf Classic, Walk & Run and student events
• Enter and balance all Sponsor and Player/Participant Fees and donations
• Reconcile Quickbooks monthly financial balance to SalesForce donations
• Print monthly donor receipts
• Prepare Annual Giving Summary Letters for all donors
• Update donor information in Quickbooks and SalesForce when received
• Prepare Bank Deposits, PayPal Deposit and enter Click & Pledge Deposits
• Assist donors who need assistance deleting recurring donation or other questions
• Reconcile Bank Statements to Quickbooks
• Preparing financial statements showing business income and expenditure
• Maintain accounting files and storage
• Collect updated Vendor information and W-9s as needed.
• Issue 1099s to vendors as needed
• Maintain supplies and order more as needed i.e. check stock
• Paying vendor invoices and tracking bank account balances
• Verifying the accuracy of business accounts and alerting the Exec. Director of errors
• Recording any inconsistencies to help the CPA reconcile inaccuracies Prepare financial statements including cash flow, profit and loss and balance sheets
• Managing employee expense reimbursements and credit card charges
• Helping the CPA with administrative duties and preparing yearly accounts
• Manage current donor giving patterns to catch any inconsistencies or disruptions to those giving patterns
• Prepare Report of Camp/Event Income and all expenses
• Collect and maintain W-4s and I-9s for all employees
• Tabulate Vacation and Sick hours for employees
• Process Payroll and file hard copies
• Producing financials for grant applications
• Maintain payment processing systems (Paypal, Click & Pledge, Golf auction software, Venmo, Zelle, etc)
• Prepare links for PayPal and Click & Pledge Donations and maintain links on website Primary and Secondary Steward Responsibilities Engagement in ministry events, participation as a part of the larger administration team and its duties, management of administration systems for the benefit of the organization and its programs.

Spiritual Responsibilities Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to: Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.

• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people.

This includes promoting equity and inclusion in word and in the practice of faith expression. Additionally, YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA. Fundraising Responsibilities All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts. Knowledge & Skills Good attention to detail to enter correct data into financial records and recognize errors

• Mathematics skills for accurate record-keeping
• Administrative skills for filing financial records
• Computer literacy, especially familiarity with spreadsheets, databases, Salesforce and accounting software such as Microsoft Office, Excel and QuickBooks
• Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines
• Interpersonal and customer service skills for dealing with vendors, financial partners and other employees within the Chapter
• Communication skills, including the ability to explain complex financial matters in accessible terms

Credentials:

Required & Preferred Education:

Batchelor’s Degree in Accounting or Finance preferred Physical Requirements Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents. Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer. No heavy lifting is expected, though occasional exertion of up to 10 lbs. of force may be required. Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies. The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.

Job Type:

Full-time Pay:

From $45,000.00 per year

Benefits:

403(b) Dental insurance Disability insurance Health insurance Life insurance Paid sick time Paid time off Retirement plan

Schedule:

8 hour shift Monday to

Friday Education:

High school or equivalent (Preferred)

Experience:

Bookkeeping:

1 year (Preferred)

Work Location:

In person