Office Assistant Position Available In Norfolk, Massachusetts

Office Assistant 4.8 4.8 out of 5 stars

Job Title:

Office Support Specialist I Location:

Canton, MA 02021

Duration:

03+

Months Shift:

Monday –

Friday Summary:

Incumbent of this position is responsible for performing administrative support functions for the Social Work team and Admissions and another to support our Medical/Rehab teams. Incumbent of this position is responsible for performing administrative support functions for the Social Work team and Admissions and another to support our Medical/Rehab teams.such as preparing and analyzing correspondence, reports and other materials as needed; arrange meetings with internal and external contacts; respond to inquiries, assist with various departmental projects and programs and performs related work as required. Incumbents expected to pay attention to detail, have the ability to multi-task, and provide verbal and written communication effectively. 6DETAILED

STATEMENT OF DUTIES AND RESPONSIBILITIES

Receives phone calls/ voice mails, messages, correspondence, reports, files and directs to appropriate staff Collect/open/sort mail, copying/faxing, maintenance of supplies, place orders for supplies and equipment, updates departmental schedules, attends meetings, take/distribute meeting minutes Greets/assists/directs patients, visitors, guests, outside agency liaisons, families/guardians and staff as appropriate to Social Work team and Admissions and another to support our Medical/Rehab teams. Maintain accurate contact information on patients/families/guardians/transportation Co. (Face Sheet Book, Transportation Book, Stay List, K Drive, Meditech) and disseminate when changes are made by Case Managers Enter and edit and disseminate Meditech face sheets when changes are made by Case Managers Prepare and distribute written, electronic correspondence, memos, letters, faxes and forms as requested within time frame established. Prepare department forms, discharge grids, Guardianship flow sheets, quick reference guide, and team schedule within established time frames. Interdisciplinary Team Note Documentation for assigned units Seven to ten days prior to “Team Meeting” enter an Interdisciplinary Team Note in the Patient’s Meditech account Print Plan of Care Goals within 24 hours prior to team meeting Add review category to interdisciplinary team note within 24 hours after Team Meeting Prepare informational handbooks, welcome back packets departmental mailings, flyers, special events, as requested Enter and prepare discharge notebooks for all teams/patients within established time frames. Patient Funds – submit requests and collect funds from Accounting, safely secures funds, disburse and documents accordingly. Patient funds are requested by Case Manager. Requested funds are deposited and/or withdrawn on Thursdays and picked up from Accounting on Friday. Money is placed in patient’s individual pockets located in safe. Reconcile monthly bank statements for “other events” accounts, copy receipts, match to bank statement and submit to Accounting. Maintain time off request calendar on Outlook. Maintain Social Service conference room schedule as requested. In the absence of the Admissions administrative assistant, register new admissions into Meditech, including posting photo to designated areas. Reports maintenance issues electronically on the maintenance request form (CAMIS) Assist Hiring Manager with related information regarding specific positions Post accurate information Coordinates interview schedules and informational paperwork across all hospital departments Participates in all mandatory trainings, including annual review, as required in a timely manner Other related duties as assigned.

Job Type:

Contract Pay:

$22.00 – $22.50 per hour

Schedule:

8 hour shift Application Question(s): Provide your email address

Experience:

Office Support:

2 years (Preferred)

Work Location:

In person