Accounting Specialist (Human Services) Position Available In Union, North Carolina

Accounting Specialist (Human Services) Union County, NC – 2.5 Monroe, NC Job Details Full-time $48,460.06 – $72,690.09 a year 22 hours ago Benefits Paid jury duty Paid parental leave Health insurance Dental insurance Flexible spending account Military leave Parental leave Employee assistance program Vision insurance Life insurance Prescription drug insurance Qualifications Certified Athletic Trainer Mid-level 3 years Forecasting Associate’s degree Full Job Description General Statement The Accounting Specialist typically performs a variety of advanced, specialized processing of information related to accounts and fiscal records to include the maintenance of accounts that involve varied or complex entries which require the application of specialized bookkeeping procedures. Usually works independently selecting and gathering information for specialized financial reports and compiles accounting and statistical data to maintain and keep accurate various financial and bookkeeping records. As part of the recruitment process for this position, an online skills assessment is required to test the abilities needed to fulfill the essential functions of this job. After completing the application, please copy and paste the following link to complete the assessment: https://www.ondemandassessment.com/link/index/JB-RYVZD5XK1?u=86102 Please note: Any candidates (internal or external) not taking all the required tests as part of the application process will not be considered. Essential Functions Maintains complex general accounting books for a moderate size department or unit requiring the segregation of monies and expenditures into a number of accounts involving a combination of state and federal funds. Monitors of agency’s budget and periodically reports concerns to immediate supervisor. Assist with agency budget preparation and compilation. Reviews and processes departmental invoices, enters and approves purchase requisitions, ensures budget codes/allocations are assigned correctly, in compliance with contract payment terms, purchase order allocations are applied properly where necessary, and ensures sufficient funds are available before sending to Finance for payment. Ensures vendor quotes for items requisitioned have been properly obtained and compared in compliance with purchasing policy prior to entering in Munis. Where applicable, placing on BOCC agenda for County Manager/BOCC authorization. Tracks and monitors requisitions through Purchasing, Finance, and Central Administration. Handles concerns and questions from vendors regarding payment, discrepancies, and resolves disputes in a timely fashion. Responsible for Internal Cash Control Procedures for agency in collaboration with department supervisor. Ensures internal and external auditing requirements are met in accordance with annual audit. Ensures revenue received due to reimbursement, overpayments, etc. is reallocated to appropriate expense lines within agency budget. Submits budget rollover requests in collaboration with supervisor. Identifies and verifies proper revenue allocations with Finance for ACH funds. Coordinates with Finance Department’s liaison to assure compliance with County budgetary goals and initiatives. Prepares contract control sheet for new and existing contracts as directed; places contracts on BOCC agenda/SIRE system for BOCC/County Manager authorization. Tracks contracts during and after approval process. Monitors contracts and related revenue, payments, and disbursements for contracted goods and services. Reconciles contract control sheets to related general ledger accounts. Periodically performs cost analysis to determine best pricing on goods and services for department assigned and makes recommendations for cost-saving measures (i.e., uniform vendors, telecommunication services, radio repairs, etc.). Reconciles and prepares various reports, schedules, and notes for internal review, balancing and audit work and for external auditors. Performs other related duties as assigned.

POSITION SPECIFIC DUTIES

Human Services Reviews project expenditures to determine that expenditures are properly charged and prepares necessary accounting and budget reports for departments within Human Services. Maintains accounts involving varied and complex entries such as appropriations and allotment ledgers, budgetary control ledgers, and inventory control records, requiring application of specialized bookkeeping procedures. Prepares specialized financial reports requiring the review of financial records to select pertinent information and submits these reports without review to administrative officials. Gathers, selects, and compiles accounting, clerical, and statistical data in terms that are meaningful to management through accounts that reflect both costs on individual funds and develops cost comparisons. Maintains and supervises the perpetual inventory system of books for a large agency requiring the pricing of goods purchased, manufactured, or resold; billing; keeping of inventory control accounts; and preparation of numerous financial and statistical reports. Verifies and deposits daily cash funds collected by Human Services and completes the daily revenue report. Interacts daily with all Human Services employees regarding pricing information, order requests, budgetary needs, invoice verification, and any other necessary needs for Human Services as a whole. Works closely with department managers regarding budget, State reports, fiscal needs, etc. Codes incoming revenue from grants, State funding, etc., and other revenue collected. Prepares and reports all Human Services Department grants monthly. Reports the budgetary aspects of the grant to the appropriate grant vendor. Executes all Agreement Addendums received with appropriate signatures. Assists with the yearly Medicaid Cost Settlement reports, balancing the budgetary portion of the report, and coding the revenue received from the Settlement. Balances CIP and Share the Warmth energy programs to the State system. Prepares and submits documentation to complete the drawdown process of revenue reimbursement from the State for Human Services Department through at least one of the following methodologies:

DSS 1571

Reimbursement or Public Health ATC Drawdown of Agreement Addenda funds. Assists in the preparation of the annual Human Services budgets by reviewing trends and forecasting projections for the upcoming fiscal year. Recommendations are provided to the department director to assist the director in making budget decisions. Processes ADP Plans to request State reimbursement of DSS hardware and software purchases before ordering equipment. Assists in all fiscal audits for the Human Services Department by reviewing all documentation, retrieving information for audits, responding to questionnaires, participating in interviews with auditors, and acting as liaison between auditors and departments. Completes journal entries to align revenue and expenses with the correct accounts. Provides account information to the Compliance Coordinator for new contracts, contract renewals, and contract amendments. May be responsible for managing the DSS Trust Accounts by receiving funds for which the department director is listed as a payee and making payments to various vendors to ensure the client’s monthly living expenses are met. Reconciles department accounts, department salaries, and trust accounts to maintain accurate records. Assist Human Services Accounting Technician and serve as the backup to this position to ensure all accounting needs are met for the department. Qualifications

MINIMUM QUALIFICATIONS

Education and Experience:

Associate’s Degree from an accredited university, and three (3) years of related experience; or equivalent combination of education and experience. Supplemental Information

PHYSICAL DEMANDS

Must be physically able to operate a variety of machinery and equipment including computers, printers, copiers, facsimile machines, calculators, etc. Must be able to exert up to 30 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.

INSURANCE PROGRAMS HEALTH INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period. Health Reimbursement Account Preventative Care Coverage Prescription Coverage Vision Coverage

DENTAL INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period.

LIFE INSURANCE

Basic Term life Insurance in the amount of one times the annual salary is provided for all full-time and benefitted part-time employees. Additional coverage is available for purchase through payroll deduction for the employee and eligible dependents.

FINANCIAL PROGRAMS RETIREMENT

Membership in the North Carolina Local Government Employees Retirement System is a requirement for all full-time and benefitted part-time employees. Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have five (5) years of service, you are 100% vested in the

NCLGERS. NC401

(k) The NC401(k) supplemental retirement program is available to full-time and benefitted part-time employees. The County establishes this 401(k) account for each eligible employee and makes a five percent (5%) contribution based on biweekly earnings. Employees may elect to make voluntary contributions through payroll deduction. 457 DEFERRED

COMPENSATION

The 457 Deferred Compensation program is available to all employees through payroll deduction. Deferred compensation is a voluntary investment plan to supplement retirement income and to defer taxable income.

FLEXIBLE SPENDING ACCOUNTS

Options are available to regular full-time and benefitted part-time employees who wish to use pre-tax dollars for eligible medical, pharmacy, dental, vision, and daycare expenses. The Flex Debit Card program gives you instant access to your account funds. Health Care Spending Account – Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible health care expenses. Dependent Care Spending Account – Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible dependent care expenses.

DIRECT DEPOSIT

Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.

CREDIT UNION

Local Government Federal Credit Union membership is available to all employees. Once you join, you can remain a member for as long as you choose.

Immediate family members such as:

spouse, children, stepchildren, brothers, sisters and parents can all become members. TRUIST No Overdraft Fees $100 Negative Balance Buffer Online and Mobile Banking with Bill Pay

LEAVE PROGRAMS VACATION LEAVE

Vacation leave is accrued based on creditable years of service in the Local Government Employees Retirement System.

SICK LEAVE

For full-time County employees, sick leave accrues at eight (8.0) hours per month. Benefitted part-time employees accrue prorated sick leave based on a percentage of the full-time rate. Your unused sick leave balance can be applied as creditable service toward a service retirement under the guidelines of the

NCLGERS. SICK LEAVE TRANSFER FROM OTHER AGENCIES

Unused sick leave earned from another North Carolina Governmental Agency and/or entity, will be accepted and transferred to the County as follows: twelve (12) sick leave days will be transferred and added to the employees active sick leave balance after completion of six (6) months of employment. The remaining balance of sick leave documented for transfer at the time of employment will be recorded in the employees permanent personnel file. On the fifth anniversary of employment with the County, the remaining balance of transferred sick leave will be added to the employees active sick leave balance.

HOLIDAYS

There are 12 County recognized holidays per year with 1 floating holiday available.

MILITARY LEAVE

Annual Training – 10 paid workdays granted. Active Duty – 20 paid workdays granted.

CIVIL LEAVE

Paid leave is provided to full-time or regular part-time County employees called for jury duty or as a witness of the court for the federal or state government, or a subdivision thereof.

FAMILY & MEDICAL LEAVE ACT

Federal law provides job protection and continuation of existing paid health insurance during 12 weeks of leave, paid or unpaid, to an eligible employee for qualifying events. These events can include birth or adoption, and serious illness of an immediate family member, or of the employee.

PAID PARENTAL LEAVE

Parental Leave provides the employee paid leave for the first eight weeks of approved FML for the birth of a son or daughter, or placement with the employee of a son or daughter for adoption or foster care.

ADMINISTRATIVE LEAVE

Educational Leave is available to regular full-time and benefitted part-time employees when participating in a job-related, short course, such as an update, not to exceed ten (10) consecutive working days.

VOLUNTEER TIME OFF

Volunteer Time Off will provide employes with 16 hours of paid time per calender year to volunteer at approved Union County community partner agencies.

OTHER PROGRAMS EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol/drug use, family problems, financial concerns, and work-related problems.

AQUATIC AND FITNESS CENTER

We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and benefitted part-time employees through payroll deduction.

NATIONAL COLLEGE SAVINGS PROGRAM

The National College Savings Program is open to all employees. The Program is designed to provide certain tax advantages, encourage and facilitate saving to pay the costs of attending eligible institutions.