Document Control Specialist Position Available In Palm Beach, Florida

Document Control Specialist 4.0 4.0 out of 5 stars Jupiter, FL 33458 Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu—from routine panels to advanced biomarkers—across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available. Since 2003, we’ve been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible. Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Job Summary:

The Document Control Specialist is responsible for overseeing and maintaining a well-organized, comprehensive document library within an electronic management system. This role is essential for ensuring the integrity and consistency of the document control process across all stages of the document lifecycle—from creation and implementation to final archiving. The Document Control Specialist will work closely with laboratory staff to ensure that all procedures, policies, forms, and records are accurate, up-to-date, properly reviewed, and compliant with CAP, CLIA, and NYS regulatory standards.

Job Responsibilities:

• Adhere to safety protocols and regulatory standards including wearing Personal Protective Equipment (PPE), when necessary.
• Maintain and organize controlled documents (e.g., SOPs, forms, records, training documents) in the electronic document management system – MediaLab.
• Track document change requests, route documents for review and approval, and ensure timely version control.
• Collaborate with laboratory managers and staff to ensure drafted and revised documents are implemented in accordance with CLIA, CAP, and internal quality requirements.
• Ensure proper archival of obsolete or superseded documents in accordance with retention policies.
• Compile data and reports for the preparation of metrics for the Quality Systems.
• Monitor and enforce document version control, approval workflows, and access control.
• Coordinate document issuance for laboratory operations and QA use.
• Perform regular audits of the document control system for completeness, accuracy, and compliance
• Assist in preparation for regulatory and accreditation inspections by providing documentation support.
• Train staff on document control procedures and use of the document management system.
• Support other quality-related functions, including training records management, corrective action documentation, and policy updates.
• Collect and analyze quality data/indicators to be presented to laboratory leadership, providing insights and recommendations for maintaining high standards of operation
• Update various technical documents, including work instructions, SOPs, equipment maintenance and calibration procedures, quality specifications, process flows, logistics procedures, and training materials.
• Complete additional tasks as assigned by management.

Qualifications & Skills:

• Bachelor’s degree in Clinical Laboratory Science, Medical Technology, or a related field (or equivalent combination of education and experience).
• Minimum of 2-3 years of experience in a laboratory, healthcare, or pharmaceutical environment, with a focus on document control or quality assurance.
• Knowledge of Microsoft programs (Word, Excel, PowerPoint, OneNote, etc.)
• Experience with electronic document management systems (EDMS)
• Proficiency in English usage, spelling, grammar, and punctuation. Ability to write clearly and informatively and ability to read and interpret written information.
• Strong organizational and communication skills.
• Excellent attention to detail and a commitment to accuracy and compliance.
• Ability to manage multiple tasks while maintaining a high level of quality.

Certification as a Medical Laboratory Technician (MLT) or Medical Laboratory Scientist (MLS) is preferred but not required.

Job Type:

Full-time Pay:

$31,400.00 – $67,630.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift

Education:

Bachelor’s (Preferred)

Experience:

Document management: 3 years (Preferred) Ability to

Commute:

Jupiter, FL 33458 (Required) Ability to

Relocate:

Jupiter, FL 33458: Relocate before starting work (Required)

Work Location:

In person