Police Records Specialist I Position Available In Bay, Florida

Police Records Specialist I
Job Details 
Employer Panama City, City of (FL) Salary $33,425.60 Annually Location Panama City, FL Job Type Full- Time Job Number 2025051302 Department Police – Non-Sworn Opening Date 05/13/2025 Salary
Salary/Hourly wages may be adjusted based upon experience within Step Plan Parameters.
Description
Benefits

MAJOR FUNCTIONS

Under the general leadership and guidance of the Chief of Police, this entry-level position operates within the specialized field of police records. It involves the application of technical procedures and frequently requires a higher level of independent judgment to resolve customer service issues and work-related challenges. The position reports directly to the Records and Facilities Supervisor, who provides day-to-day direction and supervision, while overall leadership is provided by the Chief of Police.

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Handle complex tasks requiring judgment and problem-solving.
Obtain proficiency in the use of department records management systems such as Spillman, TRACS and Comcate and various other software.
Obtain a working knowledge of F.S.S. Chapter 119 Public Records law and procedures.
Obtain a working knowledge of State and Federal reporting requirements for police records.
Handle customer questions, complaints and/or emergencies in a timely, professional and courteous manner. Answer, route and take messages for employees of the police department utilizing a switchboard and department software applications.
Receive the public and determine how to assist them.
Scan police records into the Records Management System to maintain an electronic copy for preservation. Process and maintain police records with confidentiality. Process all incoming mail and counter requests for police report copies in accordance with Public Records Law, Ch. 119 F.S.S. Research arrest records requests via the department records management system and the

FCIC/NCIC

computer and process in accordance with Public Records Law, Ch. 119 F.S.S.
Receive, process and maintain all shifts Police Reports. Copy and forward reports to the required outside agencies.
Receive, process and maintain all shifts’ Traffic, Parking and Warning Tickets. Forward traffic tickets to the Bay County Courthouse. Collect fines on parking tickets. Forward suspended driver’s licenses to the Driver License Bureau.
Research unpaid parking tickets, prepare warning letters and maintain files for follow-up.
Register individual and business alarms. Maintain files on false alarms in accordance with the City Ordinance.
Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to establish and maintain cooperative, professional, team focused and effective working relationships with colleagues, other departments, external agencies and the general public.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with the ability to create, edit and manage documents, spreadsheets, presentations and email communications effectively.
Basic knowledge of records management practices, office procedures and techniques relevant to police records operations.
Familiarity with the tools, materials and equipment commonly used in police records management and administrative tasks.
Awareness of workplace safety practices and the ability to recognize and mitigate potential hazards associated with office and records-related duties.
Strong communication skills with the ability to understand, follow and convey verbal, written and electronic instructions clearly and accurately.
Commitment to adhering to all City safety policies and procedures in the operation of vehicles, equipment, tools and within the workplace environment.
Demonstrated ability to handle sensitive or confidential information with discretion and in accordance with applicable laws and department policies.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of an acceptable equivalency diploma.
Valid Driver’s License.
One (1) year of experience in administrative work preferred. A comparable amount of training or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary:

Occasionally:

 –

Lift/Carry:

50+ lbs.,

Push/Pull:

50+ lbs., Squat/Kneel, Climb, Crawl, Traverse Uneven Terrain, Work at Heights.

Frequently:

 –

Lift/Carry:

15-50 lbs.,

Push/Pull:

15-50 lbs., Bend, Reach Above Shoulder, Reach Outward, Drive, Walk, Stand, Sit

Constantly:

 

Lift/Carry:

15 lbs. or less,

Push/Pull:

15 lbs. or less, Twist/Turn, Ability to Hear (with or without hearing aid), Acceptable Eyesight (with or without correction), differentiate between colors or shades of color, Type/Keyboard Functions, Handling/ Fine Motor Skills.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Indoor working environment which may involve working during a variety of extreme weather conditions.

Risk/Safety Conditions:

The position involves a minimal degree of risk with time-sensitive demands.

DISCLAIMER

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position. Employer
Panama City, City of (FL)
Phone
850-872-3009 http://www.panamacity.gov
Address
501 Harrison Ave Panama City, Florida, 32401