Assistant to Office Administrator/General Counsel Position Available In Duval, Florida

Assistant to Office Administrator/General Counsel City of Jacksonville, FL – 3.9 Jacksonville, FL Job Details $35,532.60 – $59,825.16 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Loan forgiveness Life insurance Qualifications General counsel Filing Administrative experience 2 years Entry level Full Job Description Job Description Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!! The Office of General Counsel is actively seeking an Assistant to Office Administrator. Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments. This position reports to the Office Administrator of the General Counsel’s Office and is responsible for providing assistance to the Office Administrator. Examples of Work Prepares preliminary report for review declaring stock supply and other tangible personal property surplus. Assists in the preparation of surplus list of property to be picked up. Checks in the deliveries of office supplies purchased by the office administrator. Processes settlement checks, travel requests, and invoices. Deposits payments of General Counsel invoices. Collects outstanding payments from independent agencies. Assists in the maintenance of office supplies equipment including assisting on-line ordering of supplies and requesting service for equipment. Maintains current inventory report of office supplies and requests replenishment when needed. Maintains the General Counsel supply room, mail room, break areas and meeting rooms keeping them neat and orderly. Maintains various administrative records and files. Creates, closed legal files lists for contract file boxes pursuant to public records and prepare for closing. Hand delivers legal and other documents to the courts (state and federal) on an as-needed basis. Requests budget quotes, initiating purchase orders and single sources in 1Cloud, receipting goods upon delivery, processing invoices, tracking final payments, maintaining supplier’s records of purchasing for each fiscal year. Assists in the maintenance of office supplies equipment including assisting on-line ordering of supplies and requesting service for equipment. Maintains the General Counsel supply room, mail room, break areas and meeting rooms keeping them neat and orderly. Creates, closed legal files lists for contract file boxes pursuant to public records and prepare for closing. Hand delivers legal and other documents to the courts (state and federal) on an as-needed basis. Requests budget quotes, initiating purchase orders and single sources in 1Cloud, receipting goods upon delivery, processing invoices, tracking final payments, maintaining supplier’s records of purchasing for each fiscal year. Prepares direct payments (non-PO’s). Collaborates with accounts payable to resolve non-validated invoices and/or purchase order issues when unexpected instances occur that might pose a delay in payment. Tracks progress of final payments due to the vendor. Performs related work as required. Knowledge, Skills and Abilities Ability to communicate effectively. Ability to operate standard office equipment such as personal computer and software application, copier, facsimile and related equipment. Ability to coordinate and monitor administrative activities. Ability to handle confidential information with discretion. Ability to establish, maintain, and update filing system. Knowledge of administrative practices, public records, methods and procedures relating to administrative support areas. Open Requirements/Supplemental Information There will be an examination for this position. Exams are in person at City Hall in Jacksonville, Florida. You will be notified by email when the exam has been scheduled. To ensure you receive email notifications, be sure to make ” ” a trusted sender. A two (2) year combination of education and experience in administrative work or related area.