Legal Receptionist – Entry-Level/Small Family-Owned Law Firm Position Available In Kennebec, Maine

Legal Receptionist•Entry-Level/Small Family-Owned Law Firm Dominion Law, LLC PA 10 Common Street, Waterville, ME 04901

Schedule:

Full-time, Monday•Friday, 8:00 AM•4:30

PM Pay:

$15.75 per hour

About Us:

We are a small, family-owned law firm in Waterville, Maine, dedicated to providing compassionate and effective legal services to our community. Currently, we operate with a staff of five, and our practice primarily focuses on family law, criminal defense, estate planning, small business, and real estate transactional work. We pride ourselves on building strong, personable relationships with our clients and fostering a supportive work environment.

The Opportunity:

We are seeking a highly organized, friendly, and dependable Legal Receptionist to be the welcoming first point of contact for our firm. No prior legal experience is necessary; we’re happy to train the right candidate! In this vital role, you’ll play a key part in ensuring the smooth operation of our office and providing excellent service to our clients.

Key Responsibilities:

Warmly greet and welcome clients and visitors, both in person and over the phone. Manage incoming calls, direct them appropriately, and take detailed messages. Schedule appointments and maintain calendars. Handle incoming and outgoing mail and deliveries. Maintain a tidy and organized reception area and perform minor office cleaning duties. Assist with general administrative tasks, including scanning and data entry. Support legal staff with various projects as needed. Notarize documents (notary certification will be provided) Run short errands on occasion.

What We’re Looking For:

Punctual & Reliable:

Your consistent presence is crucial for our daily operations.

Friendly & Approachable:

A warm demeanor is essential for making clients feel comfortable.

Excellent Writing & Oral Communication Skills:

Clear and effective communication is vital in this role.

Tech-Savvy:

Proficient with computers, Microsoft Word, Google Suite, Foxit PDF, and comfortable learning new software.

Honest & Professional:

Upholding confidentiality and maintaining a high level of integrity are paramount. Strong organizational skills and attention to detail. Ability to multitask and prioritize effectively in a busy environment. Valid driver’s license and reliable transportation are required for errands. High School Diploma Must successfully pass a background check Why Join Our Family? Be a valued member of a close-knit, supportive team. Work in a friendly and respectful environment. Opportunity to learn about various areas of law and room for growth in areas of your interest. Contribute directly to the success of a local business.

To Apply:

If you are a dedicated and personable individual who meets these qualifications, we encourage you to apply! Please submit your updated resume, a cover letter detailing your excellent communication skills and why you are interested in joining our firm, and three professional references, including at least one from a prior supervisor. Application materials may be submitted through indeed or by emailing sarah@dominionlawme.com A short writing exercise may be asked of you at the time of your interview.

Job Type:

Full-time Pay:

$16.00 per hour Expected hours: 40 per week

Benefits:

Paid time off Retirement plan

Schedule:

Day shift No weekends

Work Location:

In person