Trusts & Estates Legal Coordinator Position Available In Hillsborough, New Hampshire

Trusts & Estates Legal Coordinator McLane Middleton, P.A. – 2.4 Manchester, NH Job Details Full-time $70,000 – $72,000 a year 13 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Catering Mid-level Microsoft Office Analysis skills Customer service problem-solving Communication skills Time management Full Job Description McLane Middleton, a leading New England-based law firm has a unique opportunity for a Trusts and Estates Legal Administrative Assistant in our Manchester or Portsmouth, New Hampshire office. The firm has over 110 lawyers located in five offices, three in New Hampshire (Manchester, Concord and Portsmouth) and two in Massachusetts (Woburn and Boston). McLane Middleton is regularly listed as one of America’s leading law firms in Chambers USA, and 57 of its attorneys are listed in The Best Lawyers in America across a broad array of practice areas. The firm has a strong tradition over its 105-year history of deep involvement in the communities where its employees work and live. The firm is an active participant in the community and supports numerous charitable and professional associations. The Trusts & Estates Legal Administrative Assistant will be responsible for the following

Duties/Responsibilities:

• High-level, complex scheduling for multiple attorneys, which includes triaging and handling complex and confidential information
• Preparation and gathering of materials for all attorney meetings
• Must possess the ability to work well in a fast-paced environment, while managing and balancing multiple tasks and demonstrate problem-solving ability and initiative in finding workable solutions to complex scheduling
• Responsible for answering all incoming calls on attorneys’ direct lines
• Ability to comprehend complex materials and verbal instructions
• Utilize software to track and follow up on the status of ongoing matters
• Work with a team on tasks that include processing mail, review of executed documents for vaulting, serve as a witness during estate planning signings, and all other legal administrative duties as assigned Scheduling includes:
• Coordinate with clients, advisors, and referral sources to schedule virtual and in-person meetings with attorneys
• Review in-house attorney calendars to schedule virtual or in-person meetings for attorneys and colleagues
• Maintain and confirm attorney calendars are up to date regarding their availability (including noting holds and times offered out to meetings)
• Balance multiple (and often conflicting) holds and scheduling requests
• Follow-up with clients, advisors, and referral sources to confirm meeting times offered out
• Update calendars with meeting materials for attorneys’ review before/during meetings
• Circulate calendar invitations with Zoom, Dial-In or Address on meeting for all confirmed meetings
• Attend internal meetings with attorneys and associates to review status of matters
• Reserve conference rooms and visitor offices, set up Zoom or Teams meetings, and coordinate IT services and catering when needed

Experience, Skills & Qualifications:

• Trusts & Estates experience preferred
• Must possess communication skills and the ability to work well in a team, but must also be an independent thinker
• Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
• Strong analytical skills and the ability to identify issues, troubleshoot problems, and offer practical solutions in a fast-paced environment
• Ability to handle sensitive client information with discretion and in compliance with legal and ethical standards.
• Ability to work well within a collaborative team environment, contributing to shared goals and maintaining positive relationships with both clients and colleagues.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.

). Direct resume with cover letter to:

Donna Desruisseaux HR & Benefits Administrator Email:

Job Type:

Full-time Pay:

$70,000.00 – $72,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

Monday to

Friday Work Location:

In person