Administrative Support Specialist Position Available In Alachua, Florida
Tallo's Job Summary: The Administrative Support Specialist position offers a starting pay commensurate with education and experience in Gainesville, FL. Responsibilities include general administrative tasks, maintaining client documentation, and advocating for clients' rights. Requirements include a High School Diploma, strong people skills, experience in recruiting, organization, and proficiency in Google Office Suite. This full-time role involves standing, sitting, walking, and handling up to 20 pounds.
Job Description
Administrative Support Specialist 3.4 3.4 out of 5 stars 3303 NW 83rd Street, Gainesville, FL 32606
Position Title:
Administrative Support Specialist Starting Pay Range:
Commensurate with education and experience
Program Area:
Administration/Human Resources Supervised By:
Accounting Supervisor Positions Supervised:
N/A FSLA
Status:
Non-Exempt Hours:
Full-Time
POSITION SUMMARY
This is routine office work of moderate variety and complexity involving the performance of general administrative tasks and functions. Promote and demonstrate the values, vision and mission of The Arc ensuring the respect, dignity, safety and wellbeing of clients at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Report to schedule shift consistently and on time Follow policies, procedures and rules of the organization. Serve as a role model and demonstrate, encourage and offer direction in fairness, consistency, attentiveness, ability to work with others, appropriate dress and appearance, and effective conflict resolution. Treat all clients, parents, guardians, co-workers, supervisors and people in the community with respect and dignity. Maintain confidentiality of those we serve. Promote and participate in open and effective communication and support with all employees and clients. Maintain high program standards Advocate for clients’ rights. File all Client documentation. Ensure all documentation has signatures. Keep all files accurate, organized, secured, and tracked. Purge files and maintain organization of purged documentation. Review and make recommendations for improvement of Client File processes or procedures in order to ensure compliance with regulatory agency requirements (e.g. AHCA, APD and Qlarant). Verify Guardianship of all clients, performed annually. Update Client Basic Data Form/Emergency Sheet/IDF in Therap. Maintain current Annual Documentation, including preparing, updating and acquiring signatures as required. Other administrative duties as assigned, including assisting the office administrator.
EDUCATION AND EXPERIENCE REQUIREMENTS
High School Diploma
KNOWLEDGE, SKILLS, ABILITIES, & WORK HABIT REQUIREMENTS
Strong people skills. Previous experience in recruiting. Strong organizational and time management skills. Excellent written and verbal communication skills. Proficiency in Google Office Suite and applicant tracking systems. Ability to handle sensitive and confidential information with discretion.
PHYSICAL DEMANDS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves standing, sitting, walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds; drive a motor vehicle; bend, squat, or kneel. The noise level in the work environment is usually moderate.
