Bilingual Office Assistant Legal, Medical & Immigration Documents Position Available In Miami-Dade, Florida
Tallo's Job Summary: DocuRapid Corp. is seeking a bilingual Office Assistant to handle legal, medical, and immigration documents in Coral Gables. The role involves client interaction, document preparation, and administrative support. Fluent English and Spanish are required, with a starting pay range of $16.00-20.00 per hour based on experience. Ideal for those with a background in legal, medical, or administrative work.
Job Description
⚐ ⚑ ⚑ Bilingual Office Assistant – Legal, Medical & Immigration Documents (Coral Gables) Docurapid Corp. ‹ image 1 of 1 › 300 Aragon Ave. near Ste 100 compensation: Starting range: 16.00-20.00 (Based on experience) employment type: job title: Bilingual Office Assistant –
Legal, Medical & Immi About Us:
DocuRapid is a certified woman- and minority-owned, family-operated business dedicated to helping individuals, families, and businesses with time-sensitive document services. With over 15 years of service and 80,000+ documents processed, we specialize in translations, apostilles, notarizations, and immigration evaluations—rooted in compassion, cultural understanding, and legacy.
Position Summary:
We are looking for a detail-oriented, bilingual Office Assistant to support daily operations and serve as a calm, friendly presence for our walk-in clients. This position is ideal for someone with a background in administrative work, immigration or legal services, or medical/dental reception—but we’re also open to solution focused fast learners with heart.
Key Responsibilities:
- Greet clients and assist with document intake and scheduling
- Prepare and organize paperwork for translation, apostille, and notarization
- Maintain accurate client logs and files, both digital and physical
- Provide respectful customer support in person, via phone, and by email
- Use Microsoft Outlook, Teams, and (basic) document software for daily workflow
- Support immigration evaluations (e.g., intake forms, communication with clinician)
- Manage small tasks related to mail, copies, payments, and scanning
- Translate short documents or statements (if bilingual in Spanish/English or another language)
Preferred Skills & Experience:
- Fluent in English and Spanish is a MUST.
- Experience as an administrative assistant, medical/dental receptionist, or legal support staff,
- Comfortable with Microsoft 365 and basic digital tools (Google Drive, Outlook, etc.)
- Excellent customer service and organizational skills.
- Ability to multitask in a fast-paced environment.
- Compassionate, dependable, and discreet with sensitive client matters. Why Join DocuRapid?
- Family-owned, mission-driven company.
- Training provided for all tools and systems.
- Ideal for individuals interested in languages, translations, international affairs and the like.
- Opportunities to grow in legal, immigration, or translation fields as we scale the company.
- Workplace that honors neurodivergence, mental health, and multilingual strengths.
Hours & Pay:
- Business hours
- Monday-Friday with some rotating Saturdays.
Starting Pay:
$16-$20/hour based on experience
To Apply:
Please submit your resume and a brief note about your interest in joining our team. If you’re bilingual or have a heart for helping others navigate difficult systems, we want to meet you.
Job Type:
Full-time Pay:
$16.00 – $20.00 per hour Expected hours: 40 per week
Schedule:
- 8 hour shift
- Rotating weekends
- Weekends as needed
Language:
- FLUENT in Spanish and English Ability to
Commute:
- Coral Gables, FL 33134 (Required)
Work Location:
In person Principals only. Recruiters, please don’t contact this job poster.
post id:
7847008539 ♥ [ ]
