Corporate and Tax Legal Assistant Position Available In Miami-Dade, Florida

Corporate and Tax Legal Assistant Miami, Florida | Direct (Permanent) Full Time | NA April 22, 2025 |

Job ID:

1415277_1745352155 Job Summary A full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for their Miami office. Legal Assistants perform various administrative tasks, including providing high-quality client service and support while consistently producing an excellent work product. The Assistant maintains general knowledge of the firm’s practice areas/groups and specialized knowledge of the assigned timekeepers’ practice area(s) and clients to ensure extraordinary client satisfaction.

JOB DESCRIPTION

Following the Firm’s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials, and/or dictation. Prepares various forms and creates new documents using the Firm’s Best Practice methods.
Schedules and maintains timekeepers’ calendars, where appropriate.
Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s time entry program using Firm standards.
Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, timekeeper inquiries, and narrative edits.
Prepares timekeepers’ expense reports, promptly arranging for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
Opens new matters and generates client conflict checks.
Sets up and maintains timekeeper’s work paper and electronic files, including daily and regular filing. Indexes and prepares files for off-site storage.
Prints and organizes documents received in multiple formats, including emails and attachments.
As requested, answer the telephone and accurately take and relay messages. Arranges for video conferencing and sets up conference calls.
Volunteers for overflow work.
Actively seeks to maximize productivity and promote teamwork.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Other duties and projects as assigned.

QUALIFICATIONS

Five (5)+ years of office experience preferred.
Law firm experience preferred.
Billing experience, including electronic billing, is preferred.
Working knowledge of Microsoft applications
60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
Attention to detail and good organizational and analytical skills.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Flexible for overtime.
Professional appearance and demeanor. HOURS Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including lunch hour, with flexibility for overtime as needed. 1415277_1745352155