Administrative Assistant/Legal – Estate Planning Position Available In Cobb, Georgia
Tallo's Job Summary: Provide direct administrative support to the firm owner at Quathamer Law LLC in Kennesaw, GA. Responsibilities include managing calendars, client communication, office maintenance, and more. Required skills include excellent communication, organization, and computer literacy. This full-time/part-time position pays from $20.00 per hour with expected hours of 30-40 per week, Monday to Friday.
Job Description
Administrative Assistant/Legal – Estate Planning Quathamer Law
LLC 3450
Acworth Due West Road NW, Kennesaw, GA 30144
POSITION SUMMARY:
Provide direct administrative support to firm owner both professionally and personally handling all aspects of owner’s office as requested.
Responsibilities:
- Direct administrative support (both personal & professional) to attorney to include, but not limited to: direct coordination of daily calendar to include scheduling all staff and client appointments, scheduling project days and assist in keeping attorney on schedule at all times; answer/screen/initiate phone calls for law firm; respond to all client requests on behalf of attorney to include any needs, solutions to any problems, changes to clients documents and organize/summarize all items communicated to attorney; timely preparation and submission of all assigned projects to include, but not limited to, proposals, agreements, flyers, direct mail letters, marketing materials, type/compose correspondence as needed/requested, prepare/edit/print client planning documents; updating client case management software and client databases; internet research as requested; review/distribute mail for attorney’s review and respond to inquiries as appropriate; separation of all articles/ads received and provide to attorney all new articles on Estate Planning/Probate/Wills, along with any new competitor ads; organization/tracking of attorney travel as requested; stock office supply needs; request office maintenance as needed; provide lunches and other meals as needed; routine filing.
- Maintain confidentiality and work independently
- Greet visitors
- Responsible for Phone System (includes general voicemail & Holiday messages)
- Pick up/sort/distribute mail daily
- Maintain files, provide reports for State Bar, Certified Specialist, CFP and all continuing education classes to include on-going tracking of continuing education credits
- Preparing and distributing invoices for client and other bills/invoices
- All other projects as assigned
REQUIRED
Skills:
Excellent Telephone/Meeting Etiquette, Excellent/Positive/Client-focused Oral Communication Skills, Written Communication Skills, Interpersonal Skills, Professionalism, Organization, Planning, Ability to
Work Independently and Proactively, Proofreading and Grammatical Skills, Time Management, Computer Literacy Education/Training:
Certification, Associate Degree or Bachelor’s Degree preferred and preferably at least one (1) year related work experience in a business setting; if High School Graduate highest education level, requires at least two (2) years related work experience in a business setting.
Job Types:
Full-time, Part-time Pay:
From $20.00 per hour Expected hours: 30 – 40 per week
Schedule:
Day shift Monday to Friday Application Question(s): Will you be able to provide a pleasant, inviting, and professional experience for firm clients?
Experience:
business/professional: 1 year (Preferred) Ability to
Commute:
Kennesaw, GA 30144 (Required) Ability to
Relocate:
Kennesaw, GA 30144: Relocate before starting work (Preferred)
Work Location:
In person
