Legal Assistant Position Available In Fayette, Georgia

Legal Assistant Fayette County Administration Fayetteville, GA Legal Assistant

SG/7-331

Solicitor General

JOB SUMMARY

This position performs administrative and clerical duties in support of the work of the Solicitor General.

MAJOR DUTIES 1.

Receives new case paperwork and establishes files; updates case files as needed. 2. Gathers information and evidence to prepare for cases to be prosecuted and trials; runs criminal and driving histories; accesses GBI website for crime lab results; enters cases into prosecution case management system. 3. Prepares accusations for cases to be prosecuted. 4. Answers telephone and greets visitors; provides information and assistance. 5. Maintains, updates, and calendars items in files and in prosecution case management system. 6. Sorts and distributes incoming mail. 7. Subpoenas witnesses for bad checks and ordinance court. 8. Enters videos and photographs into evidence tracking system. 9. Prepares bench warrants. 10. Assists in court by maintaining accurate dispositions of matters handled in courtroom and entering into prosecution case management system. 11. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION 1.

Knowledge of office procedures and policies. 2. Knowledge of the principles and practices of records management. 3. Knowledge of computers and job-related software programs. 4. Knowledge of

NCIC/GCIC

policies and procedures. 5. Skill in interpreting complex information and in conveying it to others in an accurate, complete, and understandable manner. 6. Skill in public and interpersonal relations. 7. Skill in oral and written communication.

SUPERVISORY CONTROLS

The Solicitor’s Office Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include confidentiality laws and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related administrative and clerical duties. Strict regulations and deadlines contribute to the complexity of the position. The purpose of this position is to provide administrative and clerical support for the work of the Solicitor General. Success in this position contributes to the efficiency and effectiveness of office operations.

CONTACTS

Contacts are typically with co-workers, victims, court personnel, law enforcement agencies, probation officials, and the general public. Contacts are typically to give or exchange information; resolve problems; or provide services. Legal Assistant, Solicitor General

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light objects and climbs ladders. The work is typically performed in an office and courtroom.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

SPECIAL CERTIFICATIONS AND LICENSES

Possession of a valid State of Georgia driver’s license (Class C) and a satisfactory Motor Vehicle Record (MVR) in compliance with County Safety and Loss Control Guidelines. Completion of the State of Georgia Department of Transportation Defensive Driving Course and/or Emergency Vehicle Operation Certification within twelve (12) months of employment. Complete and maintain CJIS Network Operator training.

ADA COMPLIANCE

Fayette County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

HIPAA COMPLIANCE

The Health Insurance Portability and Accountability Act of 1996, as amended, requires employees to protect the security of Protected Health Information (PHI) however it is obtained, handled, learned, heard or viewed in the course of their work.

DRUG AND ALCOHOL COMPLIANCE

In accordance of Fayette County’s Substance Abuse Policy of 1996, as amended, all job applicants offered employment will undergo testing for the presence of illegal drugs and alcohol as a condition of employment. In the course of employment, employees are subject to random, reasonable suspicion, post-accident, and routine fitness for duty testing for illegal drugs and alcohol abuse. Employees are prohibited to work under the influence, to possess, to distribute, or to sell illegal drugs in the work place or abuse alcohol on the job. Confirmed positive is reason for denial of employment and/or termination.

MINIMUM QUALIFICATIONS

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.