Administrative Assistant – Maintenance Engineering Department – Luxury Beach Hotel Position Available In Broward, Florida

Administrative Assistant

• Maintenance Engineering Department
• Luxury Beach Hotel Administrative Assistant
• Maintenance Engineering Department
• Luxury Beach Hotel Fort Lauderdale, FL
  Description Pelican Grand Beach Resort, part of Noble House Hotels & Resorts, is seeking a full time, hands-on Administrative Assistant to support our Maintenance Engineering Department.

At the

PELICAN GRAND BEACH

RESORT, we passionately strive to be the best and create excellence in everything we do. Are you all about being your best self, doing the right thing, bringing your natural smile and having fun? Then we hope to welcome you to our amazing family. We are a very diverse team with a ton of personality that often celebrates our employees accomplishments. We also offer AWESOME benefits such as: 401K (and 401K matching)
Full-time

• Paid time off
  Full-time
• Insurance to include health, medical, vision, dental, hospital coverage, employee assistance program, life and accidental death, pet, and short-term disability
  HUGE employee discounts
  Multiple parking options
  One free meal during your shift
  Many recognition programs
  Incentive programs
  Referral programs
  Growth opportunities

Job Summary:

The Administrative Assistant supports the Engineering & Maintenance team by providing essential administrative and clerical services. This position ensures effective communication, scheduling, record-keeping, and coordination to help maintain smooth and efficient departmental operations.

Key Responsibilities:

Provide administrative support to the Chief Engineer and Engineering team
Maintain organized records including work orders, inspection reports, vendor contracts, safety logs, and compliance documentation
Assist with the scheduling of preventative maintenance and repair activities
Track inventory of tools, parts, and supplies; help process purchase requests
Coordinate appointments with vendors, inspectors, and contractors
Prepare and distribute internal communications, memos, and reports
Monitor departmental timekeeping and assist with payroll submissions when necessary
Respond to internal inquiries regarding maintenance requests and project status updates
Support compliance efforts for local, state, and brand-mandated safety and regulatory requirements
Assist with special projects, audits, or capital improvement initiatives as needed
Conduct regular walk-throughs of the hotel, offering support and assistance with light maintenance tasks as needed to ensure smooth operations and guest satisfaction. Requirements We are a very diverse team with a ton of personality that often celebrates our employees accomplishments.

Qualifications:

High school diploma or equivalent required; associate degree or higher preferred
Minimum 1-2 years of administrative or office coordination experience, preferably in hospitality or facilities/engineering setting
Strong organizational skills with attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Excellent communication and interpersonal skills
Ability to prioritize tasks and handle multiple responsibilities in a fast-paced environment.
Must be able and willing to conduct regular walk-throughs of the hotel, offering support and assistance with light maintenance tasks as needed to ensure smooth operations and guest satisfaction. Please provide desired compensation range on application &/or cover letter.

Work Environment:

This role is typically performed in an office environment within the hotel’s Engineering Department.
The environment at times will warm and humid as this is an open air hotel.
This role also requires walking throughout the hotel to visually capture maintenance issues and/or provide light engineering support to team. Please provide desired compensation range on application &/or cover letter. Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.