Assistant Director, Business and Financial/Auxiliary Services (17174) Position Available In Leon, Florida

Assistant Director, Business and Financial/Auxiliary Services (17174)
Florida A&M University
in Tallahassee, FL

Apply Now Type:

Full-Time

Salary:

salary range is between $72,000 to $76,000

Posted:

05/15/2025

Category:

Business and Financial Services Job ID:

5026 Position Vacancy Announcement Florida A&M University’s Facilities, Planning, Construction and Safety/Business Affairs Department is pleased to announce the acceptance of qualified applications for the Assistant Director, Business and Financial/Auxiliary Services vacancy. Responsibilities This position reports to the Director, Business and Financial/Auxiliary Services, Facilities, Planning, Construction & Safety (FPC&S). The incumbent manages the Procurement, Warehouse, Service Response Center and Inventory Management, ensuring that the goals and objectives for FPC&S departments which include Plant Operations and Maintenance (POM) Facilities, Planning & Construction (FPC), Environmental Health & Safety (EH&S), Venue Management, Business Affairs and Associate Vice President for FPC&S are communicated and achieved; and responsible for complying with all applicable rules, regulations and laws. This position is directly responsible for planning, organizing, and implementing daily activities as follows; Responsible for formulating and implementing business and procurement policies and procedures for departmental purchases, warehouse operations, service response and inventory management; Ensure that all relevant University Regulations and Internal Operating Procedures are communicated and distributed to subordinates; Measures of accountability for compliance are employed; Assess and document compliance and performance evaluations in a timely manner for each subordinate, in accordance with University Regulations and Internal Operating Procedures; Manage and administer continuous employee training, and education to improve operational efficiency and customer service. Coordinate and/or assist in preparing specifications, legal advertisements, formal bid invitations and correspondence for contracted services/goods to ensure compliance with federal, state and University purchasing procedures; Communicate with vendors, technical representatives, manufacturer representatives and sales representatives; and serve as a liaison between FPC&S and the Procurement Services Office to provide information and resolve procurement issues. Business Process Improvement initiatives serve as liaison between functional users and technical staff to provide analysis functions for the FPC&S Department to address the needs of AIM Work Management System end users identifying issues and proposing working solutions; Develop training materials, schedule and conduct individual or group training sessions as required; Provide leadership for AIM Business Process Improvement initiatives in FPC&S; Serves as primary P-Card Holder for Facilities, Planning, Construction & Safety to respond to emergency request and provide support for travel request as needed; Responsible for providing leadership for the management of the POM Warehouse; Securing materials, supplies, equipment and services to maintain appropriate inventory levels; Ensures that communications between the University community and FPC&S Departments are maintained; and ensures that service requests are documented and communicated to appropriate trades. Serve as Equipment Inventory Manager to ensure that property obtained by Facilities, Planning, Construction and Safety departments are properly tagged, inventoried and tracked through disposition; Assists in the preparation of FPC&S departmental budgets; Coordinates and maintains monthly status reports of FPC&S operational services; Responsible for providing financial and administrative analyses, consultation and guidance in support of purchasing decisions for Facilities, Planning, Construction and Safety departments; and responsible for assisting with department year end closing and providing data to University Controller’s Office for year-end financial statement preparation. Minimum Qualifications Bachelor’s degree in an appropriate area of specialization and four years of related experience; or master’s degree in an appropriate area of specialization and two years of related experience. Recommended Competencies Knowledge of and ability to interpret Facilities, Planning, Construction and Safety purchasing requests;
Knowledge of and ability to manage multiple maintenance contracts;
Knowledge of state purchasing and accounting policies and procedures;
Knowledge of and ability to interpret and apply related University policies and procedures;
Knowledge of the concept, principles and practices of management;
Knowledge of the concept, principles and practices of inventory control;
Working knowledge of University procurement system-PeopleSoft, AIM System, Microsoft Office, and on-line research skills;
Ability to communicate effectively, verbally and in writing;
Ability to develop and implement policies, procedures, goals and objectives;
Ability to establish and maintain effective working relationships;
Ability to evaluate quotes, proposals and bid documents; and,
Ability to prioritize, organize and perform multiple work assignments simultaneously. Preferred Qualifications Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management; or Master’s degree in Business Administration, Public Administration, Supply Chain Management. Anticipated Salary Range The salary range is between $72,000 to $76,000 commensurate with relevant experience. Licenses and Certifications Must Maintain a Valid Driver’s License. Pay Plan This is an Administrative and Professional (A&P) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771. Schedule Scheduled Work Hours are 8:00am to 5:00pm Monday through Friday.

PLEASE NOTE

This position is an essential position that is expected to function during emergency situations.

Equal Opportunity/Equal Access University:

Florida A&M University is an Equal Opportunity Employer including minorities, women, veterans and individuals with disabilities.

Reasonable Accommodation:

If you require a reasonable accommodation, please contact the Office of Equal Opportunity Programs 10 days prior to the event at (850) 599-3076.
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