Event Production Specialist Position Available In Alachua, Florida

Event Production Specialist

JOB NO:

535946

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Facilities Operations/Skilled Trades, Recreation/Event Services

DEPARTMENT

05310000 – RU-EVENT

PRODUCTIONS

CLASSIFICATION TITLE:

Production Specialist

CLASSIFICATION MINIMUM REQUIREMENTS

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

JOB DESCRIPTION

Event Operations Coordination
Leads and motivates the team, while personally assisting, whether independently or collaboratively, to set up tables, chairs, stages, audio visual equipment, and other furniture or equipment per event documentation
Review daily building event schedule and conduct room inspections to ensure the room diagram and audio-visual are set according to event specifications
Provide feedback and corrective actions with staff, as appropriate
Schedule, organize, delegate, and oversee staff and facilitate projects
Conduct inspections of furniture and portable and installed AV systems in meeting rooms and multipurpose venues to ensure accuracy and neatness of setups. Report issues and deficiencies. Troubleshoot and repair inoperable equipment and systems where applicable
Review daily logs and reports for notations related to equipment damage or malfunction. Conduct minor repairs and arrange for repairs with outside vendors, as directed
Inspect equipment within storage areas for proper storage and location.
Monitor staff performance during event setups, strikes, and guest interactions, providing real-time feedback to individuals
Troubleshoot AV equipment onsite during events
Assists in maintaining accurate inventory of equipment and supplies. Note shortages for the purpose of keeping items well stocked and ready for use
Assist with transportation, distribution, and redistribution of office furniture, event equipment, and general equipment returning all items to the proper storage areas when not in use
Serve as backup staff to Building Managers, as needed
Support emergency action procedures, as needed
Training and Development Support
Assist with the hiring and interviewing process, as directed
Assist with developing and updating training manuals and training sessions. In collaboration with students and full-time staff, lead training sessions that are efficient and adhere to established standards
Conduct appropriate redirection and retraining of student staff as directed
Ensure all appropriate paperwork and documentation is completed
Assist in uniform distribution, building keys and radio checkout
Event Logistics Support
Review reservation system daily for changes to reservations. Update planning tools and related documents to reflect event goals and needs
Assist in determining if additional staffing is required to support complex events or in times with heavier than normal workloads, as directed
Attend event meetings, as requested, prepared to discuss reservation details to clarify needs, recommend changes to set ups, and update event set up planning documents
Assess systems and equipment for the purpose of advocating for and implementing changes that will best serve the goals and needs of customers Other duties as assigned

EXPECTED SALARY

$48,000 – $51,000; Annually

REQUIRED QUALIFICATIONS

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

PREFERRED

Prior experience in customer service, event support, hospitality, and/or leading a team Knowledge of Audio-Visual equipment use
Experience with conference service operations, event management, or hospitality management
Involvement with leading student employees, including setting a positive example, encouraging staff to provide excellent guest service, and providing feedback
Excellent computer skills, including proficiency in Microsoft Office suite and software applications
Strong supervisory skills, including the ability to delegate tasks effectively to enhance departmental performance
Strong interpersonal skills (communication, oral and written) and organizational skills with the ability to build positive relationships
Attention to detail in understanding and meeting customer needs
Ability to collaborate effectively in team settings
Knowledgeable in ing rules, regulations, policies, and procedures

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, please upload your resume, cover letter and professional references.
Criminal background check required.

Normal Work Hours:

This is an evening position
Wednesday – Sunday, 3:00pm – 12:00am
Flexibility to adjust schedule to meet the demands of the department is required.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

Yes

ADVERTISED

23 May 2025

APPLICATIONS CLOSE:

08 Jun 2025 Whatsapp Facebook LinkedIn Email App