Specialist, Production Planning Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Production Planning Specialist position at NBCUniversal involves managing expenses, budgets, gear, locations, and travel for unscripted productions. Responsibilities include tracking orders, handling vendor relationships, managing show expenses, and coordinating production requests. Qualifications include a minimum of 2 years of production experience, fluency in English and Spanish, proficiency in Microsoft 365, and excellent organizational skills. This hybrid position requires working in the Miami, Florida area and flexibility for travel and weekend work.
Job Description
Company DescriptionNBCUniversal is one of the world’s leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including
NBC, NBC
News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company (‘Versant’) comprised of most of NBCUniversal’s cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.Job DescriptionThe Production Planning Specialist plays a key role in helping our unscripted productions running smoothly — from tracking expenses and managing budgets to booking gear, locations, and travel. You’ll work closely with vendors, finance, and production teams to handle logistics, payments, and production documentation.
Job Duties:
Support the production management team of show costs by efficiently keeping track of expensesHandle relationship with vendors when necessary; facilitating contract terms, and payment inquiresTimely management of show expenses to include; process invoices, handle p-card transactions, ensure proper coding of expenses, review monthly actuals, and assist with pacing reports in conjunction with PMSTracks orders & deliveries according to deadlinesResponsible for maintaining purchasing logs for showLiaise with PMS and finance on information and requirements to process paymentsBuild budget for projects assigned by Unscripted Production Director/ManagementEnsure proper legal documentation is secured; includes independent contractor agreements, appearance, location, and logo releases for in-studio and on the field services Responsible for researching & coordinating the rental of equipment, locations, items and any other show needsAssist with coordination of production requests such as booking camera, catering, location, transportation, etc.
Create and coordinate production calendarsHandle HR and Security requests for guests coming to TC Occasionally coordinate and assist with other entertainment shows/specials as neededTracks cost for travel productions.
Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Unscripted Production management as needed.
Booking travel arrangements for talent and special guests as needed
QualificationsBasic Requirements:
Minimum of 2 years of experience in production, event coordinating, and office managementBachelor Degree or equivalent of experience and/or additional educationMust be fully fluent in English and Spanish (both written and verbal)Proficient in Microsoft 365 with particular emphasis and mastery of ExcelMust possess excellent customer service skills and have a willingness to work as a team playerDemonstrated ability to handle sensitive and confidential information with discretion, integrity, and professionalism. Maintaining confidentiality is essential to this role.
Desired Characteristics:
Ability to work independentlyAbility to work in fast paced environment and adjust to last minute changes.
Must be pro-active and creative in seeking out solutions to challenges that arise with each project.
A self-starter with excellent communication skills, organized, a professional demeanorAbility to work well under deadline pressure and be able to juggle many projects simultaneously if necessaryAttention to detail is required.
Strong attention to detail
Additional Requirements:
This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Willingness to travel with short notice and on weekendsWillingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environmentMust be willing to work in the greater Miami, Florida areaMust be 18 years or olderMust have a valid driver’s licenseMust have unrestricted work authorization to work in the United StatesMust be covered by Solutions, NBCU’s Alternative Dispute Resolution ProgramAdditional InformationAs part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].
