Production Specialist Position Available In Davidson, Tennessee

Production Specialist 2.7 2.7 out of 5 stars Nashville, TN 37214

Job Title :

Production Specialist Job Description:

We are seeking a detail-oriented and proactive Procurement and Production Coordinator to join our branded merchandise team. The ideal candidate will be responsible for managing various aspects of procurement, production scheduling, and financial coordination within our organization. As a key member of our team, you will play a crucial role in ensuring the seamless flow of operations from procurement to delivery.

Responsibilities:

Submit Purchase Orders (POs) to

Suppliers:

Generate and submit purchase orders to suppliers based on production requirements and inventory levels. Ensure accuracy and completeness of purchase orders, including item descriptions, quantities, and delivery details.

Review and Confirm Order Acknowledgment Details:

Thoroughly review order acknowledgments received from suppliers to verify alignment with original purchase orders. Confirm order details such as pricing, quantities, delivery dates, and terms to prevent discrepancies.

Update Production Management Schedule Daily:

Maintain and update the production management schedule on a daily basis to reflect changes in orders, supplier deliveries, and production timelines. Coordinate with relevant stakeholders to ensure smooth execution of production schedules.

Supplier Communication:

Proactively follow up with suppliers to obtain missing information or clarify details if not provided in a timely manner. Maintain open lines of communication with suppliers to address any issues or concerns promptly. Upload Proofs for

Client Review and Approval:

Facilitate the process of uploading proofs and samples to the system for client review and approval. Ensure that client feedback is accurately documented and communicated to the production team for implementation.

Manage Supplier Billing:

Add supplier billing information to the production management and accounting systems accurately and in a timely manner. Reconcile supplier invoices with purchase orders and resolve any discrepancies or billing issues.

Create Client Invoices and Approve Supplier Bills:

Generate client invoices based on approved orders and contract terms. Review and approve supplier bills for payment, ensuring accuracy and adherence to budgetary guidelines.

Reconcile PCard Transactions:

Monitor and reconcile procurement card (PCard) transactions regularly. Verify the accuracy of PCard statements, reconcile expenses, and track any discrepancies for resolution.

Proactive Engagement:

Work with supplier network to create themed catalog presentations. Research and present to the branded merchandise team new product offerings from supplier network.

Qualifications:

Proven experience in procurement, production coordination, or related roles. Experience in the promotional products industry a plus. Proficiency in MS Office Suite and experience with

CRM & ERP

systems Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks effectively in a fast-paced environment.