Medical Affairs Specialist Position Available In Lowndes, Alabama
Tallo's Job Summary: The Medical Affairs Specialist at University of Texas at Tyler provides professional secretarial support to a Department Chair and faculty, coordinating schedules, preparing budgets, and facilitating provider coverage. Responsibilities include handling administrative tasks, maintaining calendars, and managing department accounts. Candidates should have excellent communication skills, proficiency in Microsoft Office, and at least 2 years of administrative experience in a clinical setting.
Job Description
Medical Affairs Specialist
University of Texas at Tyler, United States
about 2 hours ago
Location:
Tyler, ALABAMA
Medical Affairs Specialist – Medical Staff Services (25000277) Job Type(Full or Part-time):
Full Time Benefits Eligibility :
Full Benefits Detailed Shift Information. :
Days
Description
JOB SUMMARY
The Medical Affairs Specialist provides professional secretarial skills of a complex and confidential nature for a Department Chair and other assigned faculty. Uses initiative and judgment to relieve the department, assigned physicians and midlevel providers of routine administrative duties. Acts as a department liaison with other departments, students, residents/interns and the public.
MAJOR RESPONSIBILITIES/DUTIES/CRITICAL TASKS
Maintains calendars; works closely with clinic staff and other personnel to coordinate schedules and resolve calendar conflicts, schedules appointments for the department.
Maintains departmental meeting minutes.
Assists in the preparation of department budgets.
Under the direction of the Chair, coordinates with the Contract Manager to maintain provider coverage in the section.
Completes purchase requisitions and payment requests. Reviews professional development account activity for accuracy for each provider.
Reconciles departmental accounts.
Makes travel arrangements for faculty providers per policy.
Directs patient-related calls and mail appropriately; posts and updates on-call schedule.
Answers phone calls, picks up and distributes mail, orders office supplies and food service as appropriate.
Assists providers with submissions of credentialing packets to Medical Staff Services. Facilitates renewal of licenses, TB surveillance, FIT testing and mandatory training.
Assists in completing quarterly physician time studies.
Assists providers in completing time-off requests. Serves as a liaison between providers, timekeeping and clinic staff. Communicates with other departments regarding provider absences.
Coordinates with GME to facilitate medical student clerkship rotations in clinics.
Plans department and program-related events; coordinates site visits supporting GME.
Other duties as assigned.
ACCOMPANYING KNOWLEDGE/SKILLS/ABILITIES AND COMPETENCIES
Excellent written and verbal communication skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint).
Qualifications
MINIMUM REQUIRED EDUCATION/EXPERIENCE
Associate degree, Bachelor’s Degree is preferred; experience will be considered in lieu of education.
Minimum of 2 years’ experience in administrative work in a clinical setting.
Work Locations
: Tyler 75701
Organization
: 001-University of Texas Health Science Center-Tyler
Job Posting
: Apr 30, 2025, 3:29:34 PM
