Communications Assistant Position Available In Johnson, Missouri

Communications Assistant Western Missouri Medical Center 403 Burkarth Road, Warrensburg, MO 64093

Description:

PURPOSE STATEMENT

Western Missouri Medical Center (WMMC) is seeking a highly organized and professional Communications Assistant to support the Strategy & Development Executive and Communication & Development Team. This dynamic position plays a critical role in advancing WMMC’s strategic marketing initiatives and fundraising efforts by providing high-level administrative and operational support. The ideal candidate thrives in a fast-paced healthcare environment, is passionate about community impact, and brings strong attention to detail, discretion, and initiative.

ESSENTIAL FUNCTIONS

Executive & Departmental Support Prepare professional correspondence, presentations, reports, meeting agendas, and minutes. Assist with departmental budget tracking, invoice processing, and expense reports. Serve as a liaison between the Executive and internal/external stakeholders, representing the department with professionalism and confidentiality. Manage and maintain calendars, including meeting coordination, travel arrangements, and reminders. Maintain confidentiality and integrity of the office. Marketing Support Coordinate the production, editing, and approval workflow for marketing materials and communications. Assist with managing WMMC’s website content updates, social media support, and newsletter production. Track campaign timelines, project deliverables, and vendor communications. Support event logistics & planning, community partnerships, and media relations coordination. Foundation Support Provide administrative and logistical support for donor engagement, annual campaigns, and fundraising events. Maintain accurate donor records and produce acknowledgment letters, receipts, and reports using donor management software. Coordinate Foundation Board and committee meetings, including scheduling, materials preparation, and minute-taking. Assist in community engagement initiatives and hospital volunteer programs supported by the Foundation and Auxiliary.

OTHER FUNCTIONS

Maintains regular and predictable attendance. Performs other essential duties as assigned.

Requirements:

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS

High school diploma or equivalent. Associate’s degree required; Bachelor’s degree in business administration, marketing, communications, or related field preferred. Minimum of 3 years of experience providing administrative support at an executive level, preferably in healthcare, nonprofit, or marketing environments. Strong written and verbal communication skills. High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Canva, donor database or CRM software a plus. Ability to handle confidential information with integrity and professionalism. Must be self-motivated and have the ability to work within the established policies, procedures, and practices prescribed by the hospital/clinic. English sufficient to provide and receive instructions/directions.

PHYSICAL/MENTAL REQUIREMENTS

Must be able to sit and stand, intermittent 8 to 10 hours a day. Must be able to use standard office equipment, including the telephone and computer keyboard. Continuously works under pressure of near 100% accuracy while meeting inflexible deadlines. Continuously utilizes manual/bi-manual dexterity, near vision, speech, and hearing. Frequently stands, walks, sits and utilizes eye/hand coordination and color definition. Occasionally reaches above shoulder, regularly required to life and/or carry up to 40 lbs. Occasionally walks on uneven surfaces. Ability to travel 10% of the time, including flying and driving rental cars. To accommodate travel, must be able to transport own suitcases and portable computer estimated at 25 pounds.