Marketing Administrative Assistant Position Available In St. Johns, Florida

Marketing Administrative Assistant Financial Services Firm Saint Augustine, FL 32095

Job Listing:

Marketing Administrative Assistant Position Title:

Marketing Administrative Assistant Location:

Jacksonville / St.

Augustine Florida About Us:

We are a dynamic investment management firm focusing on institutional and high net worth individuals. Led by an SEC-registered investment advisor, we are committed to delivering innovative financial solutions to our clients. We’re seeking a talented Marketing Administrative Assistant to join our team and support our mission to grow our fund through strategic marketing and exceptional client engagement.

Job Summary:

We are looking for an outgoing, self-motivated, and tech-savvy Marketing Administrative Assistant to support our fund’s marketing efforts. This role is ideal for a recent college graduate who thrives in a fast-paced environment and excels at organization. You’ll play a critical role in managing administrative tasks, coordinating marketing initiatives, and enhancing our social media presence, all while working closely with our leadership team to promote our firm.

Key Responsibilities:

Meeting Coordination:

Schedule and set up client and prospect meetings (in-person and virtual) using Microsoft Outlook and TEAMS, including calendar management, sending invitations, and preparing agendas.

Mailings and Communications:

Prepare and send marketing mailings (e.g., newsletters, fund updates) via email and physical mail, ensuring accuracy and timeliness.

Email Management:

Respond to incoming emails promptly and professionally, prioritizing inquiries and escalating as needed to support fund marketing efforts.

Event Planning:

Schedule, manage, and execute marketing events (e.g., webinars, client dinners, industry conferences), handling logistics like venue selection, invitations, and follow-ups.

Social Media Management:

Oversee and grow our social media presence on platforms like LinkedIn, Twitter/X, and others, creating engaging content.

Administrative Support:

Perform general administrative tasks, such as organizing files, updating contact databases, and tracking marketing campaign progress.

Collaboration:

Work closely with the senior managers to align administrative tasks with marketing goals, ensuring a cohesive strategy to attract and retain investors.

Qualifications:

Education:

Bachelor’s degree (recent graduate preferred, 2023-2025), ideally in Marketing, Business, Communications, or a related field.

Personality:

Outgoing, proactive, and self-motivated, with a passion for building relationships and promoting financial products.

Technical Skills:

Proficient in Microsoft Outlook / TEAMS for email and calendar management (required). Tech-savvy, with experience in social media platforms (e.g., LinkedIn, Twitter/X). Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS) is a plus.

Organization:

Natural organizer with strong attention to detail, capable of managing multiple tasks and deadlines in a fast-paced environment.

Communication:

Excellent written and verbal communication skills, with the ability to craft professional emails and engaging social media posts.

Preferred:

Knowledge of financial markets is a bonus but not required; eagerness to learn about investment strategies is essential. Why Join Us?:

Growth Opportunity:

Gain hands-on experience in financial industry marketing and work directly with a seasoned investment advisor.

Dynamic Environment:

Be part of a small, collaborative team where your contributions make a real impact.

Professional Development:

Learn about financial markets, marketing strategies, and client relations in a supportive setting. Competitive Benefits. How to

Apply:

Please submit your resume with a cover letter highlighting your organizational skills and interest in marketing.

Job Types:

Full-time, Part-time, Contract Pay:

$20.00 – $25.00 per hour

Schedule:

Monday to Friday Ability to

Commute:

Saint Augustine, FL 32095 (Required)

Work Location:

In person