InterTech & Digital Media Institute Administrative Assistant Position Available In Caddo, Louisiana
Tallo's Job Summary: The InterTech & Digital Media Institute Administrative Assistant position supports executive directors and teams at the InterTech Business Park and Digital Media Institute. Responsibilities include managing front desk operations, handling tenant relations, monitoring cameras, setting up meetings, answering calls, managing mail, and ordering supplies. The role requires a high school diploma or equivalent, strong computer skills, and excellent communication and organizational abilities.
Job Description
InterTech & Digital Media Institute Administrative Assistant 4.5 4.5 out of 5 stars 2031 Kings Hwy, Shreveport, LA 71103
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
POSITION SUMMARY
Assists and supports the InterTech Business Park & Digital Media Institute executive directors as well as the Facilities and Information Systems teams.
ESSENTIAL FUNCTIONS
Responsibilities include but not limited to: Maintain a consistent presence at the front desk to greet staff, tenants, students, guest and visitors. Handle all Tenant relations, requests, and communications. Monitor internal and exterior cameras. Sets up and breaks down meetings. Answer phone calls for InterTech One; then routes calls to appropriate recipients. Sort and distribute US mail, overnight packages, and interoffice mail in a timely manner. Maintains postage machine; troubleshoots and requests service for all office equipment. Process and monitor work orders for all BRF properties. Order and maintain inventory of building and meeting supplies, coffee and eating utensils. Enter invoice requisitions for multiple departments as needed.
Digital Media Institute:
Collaborate with Financial Aid Coordinator with admissions process Answer and place phone calls for the purpose of enrollment and recruitment of DMI program and courses Organize and schedule student pre-meetings and appointments Support teaching staff by keeping track of placement; scheduling instructor, student, and parent meetings Purchase marketing items and office supplies Enter invoices and requisitions into accounting software Maintain calendars for DMI Director and DMI school
MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS
High School diploma or equivalent with general office experience. Strong computer skills are required.
REQUIRED KNOWLEDGE SKILLS AND ABILITIES
Able to demonstrate strong personal effectiveness skills including integrity and trust, problem solving, decision making, organizational effectiveness and results orientation. Able to communicate effectively verbally and in writing. Able to listen effectively and clarify information. Able to manage time effectively and handle multiple priorities. Able to work accurately, paying attention to detail. Able to work with confidential information appropriately, professionally, and discretely. Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills or abilities and to possess the necessary physical requirements with or without the aid of mechanical devices to safely perform the essential functions of the job.
