Administrative Support (Performing Arts) Position Available In Northwest Hills Planning Region, Connecticut

Administrative Support (Performing Arts) 3.5 3.5 out of 5 stars 1 Macedonia Road, Kent, CT 06757

Schedule/travel:

Full-time academic year position

FLSA:

Non-exempt Classification:

Staff Position Summary:

The Performing Arts Administrative Support position fulfills operational, administrative, and logistical needs to the Music and Dance departments. This role manages adjunct faculty operations, event coordination, and serves as a liaison between instructors and the Kent School community.

Specific duties and responsibilities:

Coordinate adjunct faculty activities for Music and Dance programs, including time tracking, timesheet collection, lesson billing, related student purchases, and instructor payments. Support departmental faculty with budget management. Assist departmental faculty in acquiring teaching materials including music scores and theatrical scripts as well as performance rights for theatrical productions. Collaborate with the Director of Mattison to manage scheduling of that performance space. Oversee scheduling for all Center for Music Studies spaces. Manage scheduling logistics for the Acting Studio. Coordinate the After School Music Activity Program’s schedule and operations. Maintain faculty memberships in NAfME, CMEA, Tri-M, and MTNA for both full-time and adjunct instructors. Handle billing and assignment of rental musical instruments on a termly basis. Inventory, maintain, and schedule regular tuning for more than 16 pianos used in the music program. Oversee the private music lesson program from financial-aid support and signups through billing and student evaluations. Plan and coordinate concerts and recitals, including venue arrangements, refreshments, ushers, program printing, and event setup/tear-down. Manage all student music festival and performance trip logistics, including registration, fee collection, transportation, meals, and accommodations. Serve as a school liaison by sending weekly update emails to part-time instructors about holidays, school trips, and other relevant matters. Partner with the Communications Department to promote Performing Arts events through social media, school website, and messaging to families and the school community. Attend weekly department meetings which occur during the class day. Other duties as assigned.

Qualifications:

Bachelor’s degree required; background in music, performing arts, or arts administration preferred. Experience with administrative coordination, scheduling and/or office management. Strong communication, organizational and multitasking skills. Ability to collaborate with faculty, staff, and external vendors effectively.

Physical Requirements:

The physical demands listed below are representative of those that must be met by the employee to successfully perform the essential functions of the job: Written and spoken communication skills. Requires substantial movement (motions) of wrists, hands, and fingers with keyboard use. Visual acuity within normal parameters. Ability to lift and transport up to 25 lbs. without assistance.

Additional Requirements:

Successful completion of post-offer, pre-employment criminal background checks and drug test. Maintain punctual and regular attendance. Work is performed on a smoke-free campus.

Additional information:

The essential functions and basic skills have been included. It is not intended to be construed as an exclusive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Kent School is committed to making equal employment opportunities available to all qualified persons. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, age, gender, ancestry, citizen status, veteran status, physical or mental handicaps, sexual orientation, or any other factors protected by law. Candidates from historically underrepresented groups are encouraged to apply. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.