Marketing Communications Coordinator Position Available In New York, New York

Description Reporting to the VP, Industry Programs, the Marketing Coordinator will support the Industry Programming team and be responsible for coordinating all relevant marketing, pre-production and post-production elements for Industry events produced by Department. This role requires someone who is proactive and highly organized, can manage logistics.

• Maintain editorial calendar and organize programming ideas/plans from departmental meeting; Assist in creation of event-specific timelines for program production (i.e., target dates to confirming themes, topics, and speakers); marketing campaigns (i.e., dates for invitations, plus follow up)
• Provide production support from pre-productions to post-production, including schedule coordination, creative asset management, and edit projects
• Assist with speaker and moderator logistics which may include coordinating pre-event prep calls, confirming speaker guests; and sending speakers pre-event agenda/logistics memos, release execution and tracking.

Schedule pre-event rehearsals with speakers and tech team to ensure delivery and execution of audio/visual elements during program; preparing and sending post-event thank you notes to attendees, with support from Creative Services

• Input information into the database and ensure that all event attendee details are entered, updated and managed in event-specific and Industry databases and that all appropriate templates and letters are in SharePoint
• Collaborate with internal departments to ensure seamless execution on matters including building needs, technical needs (i.e., live-stream, recording, audio, microphones), décor, menu, event flow for guests, staffing needs (i.e., Visitor Services, Security, Building Operations, photographers) and various other production elements
• Create and deliver event PPT presentations for on-site monitor display Conduct research on speakers, ideas and briefing documents and gather data as needed
• 2+ years Special events production, client service, research, public relations and/or media experience are all a plus
• Strong proficiency in MS Office, particularly creating Excel spreadsheets and Word functions such as mail merge
• Proficiency working with CRM databases
• Adept at research
• Tech savvy
• Excellent verbal and written communications skills
• Highly organized, resourceful, creative, and attentive to detail with proven ability to meet deadlines
• Ability to multi-task, prioritize and immediately respond to internal and external key stakeholders in a timely and professional manner that maintains and develops relationship
• Extremely comfortable in a fast-paced, entrepreneurial environment
• Bachelor’s degree from an accredited college or university
• Bilingual fluency in Spanish a plus Be good with research for potential speakers and digging around and have to be tech savvy and comfortable working with crm database.

Loves media Sports, media, gaming and entertainment and sifting through and this would be a great person for a panel, moderator and also the element of kind of passion for what they do Requirements Adobe Creative Cloud, Adobe InDesign, Content Management System (CMS), CRM, Editorial Content, Advertisements, Blogging, Brand Awareness, Budget Processes, Campaign Planning Innovation starts with people.® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .