Event Consultation Assistant Position Available In Centre, Pennsylvania

University Park, PA Remote Job
2 DAYS AGO
21654146
Summary
University Park, PA Remote Job
Competitive Salary
2 Years Experience
High school graduate or equivalency certificate (GED)
No Commisssion
40.00 hours per week / Day Shift /Full-Time
Description Reference #: REQ_0000069332
APPLICATION

INSTRUCTIONS

CURRENT

PENN STATE EMPLOYEE

(faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT

(not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.

For additional information on remote work at Penn State, seeNotice to Out of State Applicants. This is a/an 83% full-time equivalency (FTE) job with months off. The number of months off will be determined by the position’s FTE percentage. The timing of months off will be set to meet the needs of the unit and the essential duties of the position. Questions related to

HR105 FTE

positions should be directed to the hiring manager during the interview process. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.

POSITION SPECIFICS

Event Consultation Assistants play a critical role in supporting on-campus programming efforts led by student organizations. Reporting to the Associate Director for Campus Programming, they assist with the coordination and execution of over 1,800 annual student-led programs of varying sizes and complexities. The position emphasizes collaboration, communication, and attention to detail while ensuring compliance with University policies and local regulations. Event Consultation Assistants also serve as a liaison to key campus partners and provide administrative and advising support throughout the event planning process. The Event Consultation Assistant, reporting to the Associate Director for Campus Programming, plays a key role in supporting on-campus programming efforts led by student organizations. Student Organizations sponsor more than 1800 programs each year ranging in complexity and size.

The Event Consultation Assistant maintains a programming database, advises student organizations on university policies and procedures, assists with room reservations, refers students to appropriate departments, provides programming resources, and schedules appointments for further advising.

This position reviews and assesses risks of programs and ensures compliance with University policies and procedures and other local, county or state regulations.

The successful candidate must be an active contributor to both the Student Leadership and Involvement and Event Management Teams and collaborate closely with campus partners that support student programming. These partners include, but are not limited to, the Student Organization Finance Office, the HUB-Robeson Center, Risk Management, and Marketing. The Event Consultation Assistant also serves as a resource for staff and supports training efforts for students on programming policies and procedures. Previous customer service is preferred. Must have experience with Microsoft Office applications. Must be able to maintain a high level of confidentiality, work independently, and be willing to learn new materials and computer programs as needed This position offers a flexible work arrangement that combines remote and on-campus work and allows one remote day per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

Primary Responsibilities:

Assist in the planning and advising of student organization programs and events, both in-person and virtual, ensuring alignment with University policies and event objectives Support student organizations in navigating room reservations, event logistics, and program compliance Maintain and update a comprehensive programming database and track event status Execute pre-event consultation; identify and escalate concerns or risks as needed Ensure adherence to local, county, state, and University policies Provide general administrative support and maintain accurate records, contracts, and documentation Collaborate closely with partners such as the Student Organization Finance Office, Risk Management, the HUB-Robeson Center, and others Support the delivery of training to students on programming policies and procedures Other duties as assigned.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED

CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications:

None

BACKGROUND

CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the

U.S. SALARY

& BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 – $55,500.00. Salary Structure – Information on Penn State’s salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.