Sales Managerial Administrator Position Available In Marion, Florida

Sales Managerial Administrator 5.0 5.0 out of 5 stars 8445 SW 80th Street, Ocala, FL 34481 Job Summary/Overview The Sales Managerial Administrator is critical for bridging the gap between the Sales and Marketing departments to drive new home sales initiatives. This position requires a dynamic, detail-oriented individual with strong analytical, communication, and interpersonal skills. The ideal candidate will possess a deep understanding of sales processes and metrics, and be proficient in utilizing sales management systems to optimize performance. Essential Duties and Responsibilities The following statements describe the principal functions of this position and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Supports Sales and Marketing Alignment:

Collaborate closely with Sales and Marketing teams to develop and execute strategies that drive new home sales.

System Management :

Become a proficient user of sales management systems (e.g., Sales Simplicity, Function Point) to generate and analyze reports that inform sales strategies and performance optimization.

Administrative Support :

Provide comprehensive administrative support, including managing calendars, scheduling meetings, creating presentations, and coordinating sales initiatives.

Sales Data Analysis:

Conduct an in-depth analysis of sales metrics to identify trends, opportunities, and areas for improvement. Develop actionable recommendations to enhance sales productivity.

Contract and Closing Management:

Oversee contract approval, verification, and closing processes, ensuring compliance with established timelines and procedures. Maintain accurate records and documentation.

Team Support:

Provide training, support, and troubleshooting assistance to foster a positive and efficient sales team environment.

Customer Focus:

Maintain open communication with buyers, lenders, title companies, and internal stakeholders to ensure a smooth closing process.

Additional Responsibilities:

Coordinate with various departments, including construction, finance, warranty, and customer service, to ensure a seamless sales process. Work closely with sales, marketing, and homebuilding teams on joint initiatives. Assist with training new sales team members. Verify reservation and contract dates to ensure compliance with established time requirements. Provide technical sales support to the sales team. Prepare and distribute monthly cancellation reports. Identify strategic opportunities for improvement in sales processes. Maintain scheduled contact with buyers, title companies, and lenders. Process earnest money deposits. Create and maintain tracking systems for sales performance. Enter and manage information in sales management systems. Ensure the accuracy of sales prices. Process contract cancellations and issue refunds. Assist with the coordination of new neighborhood and product launches. Update lot premium, base, and incentive pricing. Prepare and submit marketing request forms. Assist with the planning and implementation of sales initiatives. Provide weekly, monthly, and quarterly sales and marketing reports. Coordinate individual and team performance review sessions. Assist with tracking sales objectives and results. Prepare addendums or amendments to contracts as needed. Schedule and coordinate sales meetings. Create sales meeting materials. Monitor and maintain CRM data. Provide administrative support, including answering phones, handling correspondence, and managing office supplies Represents the sales and marketing department at Safety Meetings Qualifications (Education, Experience, Technical Skills)

Education and Experience:

High School Diploma required, Associate’s Degree preferred 2+ years of administrative experience in Sales and Marketing preferred 2+ years of customer service experience preferred 2+ years of experience in closing, real estate, or a mortgage-related field required CRM computer experience preferred Home Building Industry experience is strongly preferred Notary License required

Skills and Knowledge:

Proven administrative experience with a strong aptitude for data analysis and reporting. Proficiency in sales management systems (e.g., Sales Xpress, Function Point, Homeowner Central, NSE) or a willingness to quickly acquire expertise. Exceptional organizational and time management skills. Strong attention to detail and accuracy. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and collaboratively within a team environment. Demonstrated knowledge of sales and customer service best practices. Results-oriented with a proven ability to contribute to sales success. Excellent interpersonal and communication skills Experience in developing and delivering sales training programs. Understanding of sales forecasting and budgeting principles. Experience in the real estate or construction industry Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status about public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities. Drug-free workplace.